Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Aluminum and Fiberglass Light Poles, Bases and Brackets to replenish stock for maintenance of the City's street light distribution system and new residential street lighting programs.
The Purchasing Office advertised and solicited competitive bids for the purchase of aluminum and fiberglass light poles and aluminum bases and brackets for the Division of Power in accordance with Section 329.06 (SA005554). Seventy-five (75) vendors were solicited: Seventy-one (71) MAJ; two (2) MBR, one (1) M1A, and 1 (1) AS1. Six (6) MAJ were received and opened on September 4, 2014.
The Division of Power recommends three (3) seperate contracts to be awarded to the lowest, responsive and responsible bidders for various items. The Division of Power recommends the award be made as following items:
Lightle Enterprises of Ohio, LLC, the lowest responsive and responsible and best bidder for Items 1, 2, 5, 6, 7, 9, 10, 12, 13, 14, 15, 17, 18, 19 and 20 for an amount of $146,684.04;
The Loeb Electric Company, the lowest responsive and responsible and best bidder for Items 4, 8 and 11 for an amount of $191,761.31;
General Supply and Services, Inc. dba Gexpro, the lowest, responsive and best bidder for Item 16 for an amount of $6,050.00. Item 3 will not be awarded at this time and will be bid informally as needed.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance: Lightle Enterprises of Ohio, LLC, (MAJ) 20-8135704, expires 9/4/2015
The Loeb Electric Company, (MAJ) 34-4236750, expires 8/13/15
General Supply and Services, Inc. dba Gexpro, (MAJ) 20-5021902, expires 5/16/15
FISCAL IMPACT: There is sufficient budget authority for the purchase of aluminum and fiberglass light poles and aluminum bases and brackets in the 2014 Electricity Operating Fund budget.
The Division of Power spent $227,226.35 in 2013.
The Division of Power spent $0.00 in 2012.
Title
To authorize the Finance and Management Director to enter into three (3) contracts for Aluminum and Fiberglass Light Poles, Bases and Brackets in the total amount of $344,495.35 with the following suppliers: Lightle Enterprises of Ohio, LLC , The Loeb Electric Company, and General Supply and Services Inc. dba Gexpro for the Division of Power and to authorize the expenditure of $344,495.35 from the Electricity Operating Fund. ($344,495.35)
Body
WHEREAS, the Department of Public Utilities, Division of Power has a need to purchase aluminum and fiberglass light poles and aluminum bases and brackets to replenish stock for maintenance of the City's street light distribution system and new residential street lighting programs; and
WHEREAS, the Purchasing Office received and opened formal bids on September 4, 2014; and
WHEREAS, it is recommended that a contract be awarded to Lightle Enterprises of Ohio, LLC, The Loeb Electric Company, and General Supply and Services, Inc. dba Gexpro based upon the lowest responsive and responsible and best bids; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contract to purchase aluminum and fiberglass light poles and aluminum bases and brackets based upon the lowest responsive and responsible and best bids received September 4, 2014, SA005554: Lightle Enterprises of Ohio, LLC in the amount of $146,684.04 for Items 1, 2, 5, 6, 7, 9, 10, 12, 13, 14, 15, 17, 18, 19 and 20; The Loeb Electric Company in the amount of $191,761.31 for Items 4, 8 and 11; and General Supply and Services, Inc. dba Gexpro in the amount of $6,050.00 for Item 16.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That to pay the cost of the aforesaid purchase, the expenditure of $344,495.35 is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07:
OCA 606723
Object Level Three Code 6621
$294,892.53
OCA 606764
Object Level Three Code 6625
$49,602.82
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.