Explanation
BACKGROUND: The City Treasurer and other city agencies require armored car services to pick up and deliver deposits on a daily basis. The City Treasurer's Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002909). Eight (8) bids were solicited; one (1) bid was received. The only bidder submitted pricing that far exceeded budgeted amounts for the service. As a consequence, negotiations were undertaken with the bidder to change the specifications in order to lower the pricing. A bid waiver is therefore required. The contract is for a period of one year, beginning August 1, 2008 through July 31, 2009 with an option for renewal of four one-year periods.
Contract Compliance: Brink's Incorporated, 362478302, expires June 30, 2010
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, safe and secure deliveries of the city's deposits will be interrupted.
FISCAL IMPACT: Funding for these services is budgeted and available in various agencies throughout the city.
Title
To authorize and direct the City Treasurer to enter into a contract for armored car services with Brink's Inc.; to authorize the expenditure of $42,200 from various funds within the city; to waive competitive bidding and to declare an emergency. ($42,200.00)
Body
WHEREAS, the City Treasurer solicited formal bids on June 5 for which only one bid, which far exceeded the budgeted amounts, was received; and
WHEREAS, the City Treasurer's Office was able to come to agreement with the only bidder as a result of negotiating the specifications in order to lower the price, necessitating a bid waiver; and
WHEREAS, as armored car services are necessary to ensure the safe and secure delivery of city deposits, this legislation is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the City Treasurer's Office in that it is immediately necessary to waive competitive bidding, enter into a contract and authorize the expenditure for armored car services with Brink's Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Treasurer be and is hereby authorized and directed to enter into contract for provision of armored car services with Brink's Inc. for the period August 1, 2008 through July 31, 2009.
SECTION 2. That the expenditure of $42,200.00, or so much thereof as may be necessary, is hereby authorized, as follows:
Division: 5101 | Fund: 285 | OCA: 511139 | Object level one: 03 | Object level three code: 3395 | Amount: $8,000.00 | Recreation and Parks
Division: 6009 | Fund: 600 | OCA: 602318 | Object level one: 03 | Object level three code: 3395 | Amount: $18,000.00 | Division of Power and Water (Water)
Division: 2601 | Fund: 010 | OCA: 260166 | Object level one: 03 | Object level three code: 3336 | Amount: $7,000.00 | Municipal Court Clerk
Division: 2301 | Fund: 010 | OCA: 230227 | Object level one: 03 | Object level three code: 3395 | Amount: $9,200.00 | City Treasurer
SECTION 3. That in accordance the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Section 329.06 of the Columbus City Code.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.