City of Columbus - File #: 1714-2006

• File #: 1714-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2006
• In control: Safety Committee
• On agenda: 10/23/2006
• Final action: 10/25/2006
• Title: To authorize and direct the Finance & Management Director to enter into a contract with International Police Technologies, Inc. for the purchase of digital in-car video systems on the basis of the pending UTC for the Division of Police, and to authorize the expenditure of $400,000.00 from the General and the Safety Initiative Funds, and to authorize the expenditure of $148,084.00 from Technology Initiative Grant; and to declare an emergency. ($548,084.00)

Date	Ver.	Action By	Action	Result
10/25/2006	1	CITY CLERK	Attest
10/24/2006	1	MAYOR	Signed
10/23/2006	1	Columbus City Council	Approved	Pass
10/23/2006	1	COUNCIL PRESIDENT	Signed
10/17/2006	1	City Clerk's Office	Sent back for Clarification/Correction
10/17/2006	1	Safety Drafter	Sent to Clerk's Office for Council
10/6/2006	1	Auditor Reviewer	Reviewed and Approved
10/6/2006	1	CITY AUDITOR	Reviewed and Approved
10/6/2006	1	Safety Drafter	Sent for Approval
10/6/2006	1	CITY ATTORNEY	Reviewed and Approved
10/6/2006	1	Safety Drafter	Sent to Clerk's Office for Council
10/5/2006	1	Finance Reviewer	Reviewed and Approved
10/5/2006	1	Finance Reviewer	Reviewed and Approved
10/5/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/5/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/5/2006	1	Safety Drafter	Sent for Approval
10/3/2006	1	EBOCO Reviewer	Reviewed and Approved
10/3/2006	1	ODI DIRECTOR	Reviewed and Approved
10/3/2006	1	Safety Drafter	Sent for Approval
10/2/2006	1	SAFETY DIRECTOR	Reviewed and Approved
10/2/2006	1	Safety Drafter	Sent for Approval
9/29/2006	1	Safety Reviewer	Reviewed and Approved
9/29/2006	1	Safety Reviewer	Reviewed and Approved
9/27/2006	1	Safety Reviewer	Reviewed and Approved
9/27/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The purchase of digital in-car video systems for police cruisers is needed because current in-car video systems are outdated, under constant repair or at this point totally not functional. The digital in-car video systems will enhance the safety of police officers and are invaluable during court proceedings to provide evidence of police contact with citizens. Total funding will purchase approximately ninety digital in-car video systems.

Bid Information: Seven vendors submitted bids for digital in-car video systems. Solicitation No: SA002123 was opened on August 31, 2006. International Police Technologies, Inc. was the lowest and most responsive bidder meeting specifications on the digital in-car video systems. The Purchasing Office will be making this bid a universal term contract; therefore all terms and conditions of this contract will be in accordance to this pending UTC per Ordinance 1688-2006.

Contract Compliance No.:  International Police Technologies, Inc. 731459365

Emergency Designation: Emergency legislation is requested so installation of the digital in-car systems can begin as soon as possible so that all police cruisers are equipped with the systems for safety of the officers and as evidence in court proceedings.

FISCAL IMPACT:

Contingent on passage of ordinance #1153-2006, $225,000.00 will be transferred within the Division of Police 2006 General Fund Budget, and  $175,000.00 will be appropriated in the Safety Initiative Fund. With the addition of $148,084.00 that is budgeted in the FY2006 Technology Initiative Grant, ninety digital in-car video systems for police cruisers can be purchased.

Title

To authorize and direct the Finance & Management Director to enter into a contract with International Police Technologies, Inc. for the purchase of digital in-car video systems on the basis of the pending UTC for the Division of Police, and to authorize the expenditure of $400,000.00 from the General and the Safety Initiative Funds, and to authorize the expenditure of $148,084.00 from Technology Initiative Grant; and to declare an emergency. ($548,084.00)

Body

WHEREAS, the Division of Police needs to purchase digital in-car video systems for police cruisers; and

WHEREAS, the digital in-car video systems will increase officer safety and be invaluable during court proceedings to provide evidence of police contact with citizens; and

WHEREAS, formal bid SA002123 for the purchase of digital in-car video systems for the Division of Police, Department of Public Safety was received by the Purchasing Office on August 31, 2006; and

WHEREAS, contracts are to be awarded for the digital in-car video cruisers to Police Technologies, Inc. on the basis of the forthcoming UTC; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase digital in-car video systems for the Division for the preservation of public health, peace, property, safety and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract for the purchase of  digital in-car video systems in the amount of $548,084.00 for the Division of Police on the basis of the pending UTC.

Section 2. That upon adoption of Ordinance #1153-2006, the expenditure of $548,084.00, or so much thereof as may be needed, be and same is hereby authorized as follows:

DIV 30-03 | FUND 220 | OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2193 | OCA # 336035 | AMOUNT $9809.00.

DIV 30-03 | FUND 220 | OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2224 | OCA # 336035 | AMOUNT $500.00.

DIV 30-03 | FUND 220 | OBJ LEVEL (1) 06 | OBJECT LEVEL (3) 6647 | OCA # 336035 | AMOUNT $137,775.00.

DIV 30-03 | FUND 016 | OBJ LEVEL (1) 06 | OBJECT LEVEL (3) 6643 | OCA # 300316 | AMOUNT $175,000.00.

DIV 30-03 | FUND 010 | OBJ LEVEL (1) 06 | OBJECT LEVEL (3) 6643 | OCA # 300327 | AMOUNT $225,000.00.

Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.