Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Beheler Excavating, Inc., in the amount of $1,499,656.13; for the Near East Area Water Line Improvements Project, Division of Power and Water Contract Number 1125.
This project provides for general rehab of the area distribution system and includes construction of new water lines, abandoning existing water lines, installing fire hydrants, and transferring water services. The purpose of the project is to improve flow and water quality, improve fire protection, and replace water mains that require repeated regular maintenance. This project will include the installation of approximately 7,800 feet of 6-inch, 8-inch, and 12-inch water lines at the following locations: Hamilton Avenue, Monroe Avenue, Eighteenth Street, Mansfield Street, Parkwood Avenue, Harvard Avenue, and Miller Avenue.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened nine (9) bids on March 16, 2011. Bids were received from: Beheler Excavating, Inc. - $1,499,656.13; Darby Creek Excavating, Inc. - $1,688,655.01; Conie Construction Co. - $1,755,619.14; Danbert, Inc. - $1,872,458.50; John Eramo & Sons, Inc. - $2,008,142.40; George J. Igel & Co. - $2,050,343.30; Columbus Asphalt Paving Co. - $2,119,260.94; McDaniel's Construction Corp. - $2,387,353.21; and Underground Utilities, Inc. - $2,624,649.61.
The lowest, best, most responsive, responsible bid was from Beheler Excavating, Inc. in the amount of $1,499,656.13. Their Contract Compliance Number is 30-0160262 (exp. 2/22/13, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Beheler Excavating, Inc.
3. FISCAL IMPACT This legislation includes a transfer of funds within the Water Build America Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Beheler Excavating, Inc. for the Near East Area Water Line Improvements Project; to authorize a transfer and expenditure of $1,499,656.13 within the Water Build America Bonds Fund; for the Division of Power and Water; and to amend the 2011 Capital Improvements Budget. ($1,499,656.13)
Body
WHEREAS, nine (9) bids for the Near East Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on March 16, 2011; and
WHEREAS, the lowest, best, most responsive, responsible bid was from Beheler Excavating, Inc. in the amount of $1,499,656.13; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Near East Area Water Line Improvements Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Beheler Excavating, Inc. for the Near East Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Near East Area Water Line Improvements Project with the lowest, best, most responsive, responsible bidder, Beheler Excavating, Inc., 14923 Toms Rd., Butler, Ohio 44822; in the amount of $1,499,656.13; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,499,656.13 within the Division of Power and Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
609 | 690365-100000 (carryover) | Sullivant Ave. W.L. Cleaning | 693650 | -$249,093.41
609 | 690384-100000 (carryover) | Watershed Road Imp's | 609384 | -$71,432.75
609 | 690483-100000 (carryover) | Chatterton Rd. W.M. | 609483| -$1,179,129.97
609 | 690236-100001 (carryover) | Near East W.L. | 692361 | +$1,499,656.13
SECTION 3. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
609 | 690365-100000 (carryover) | Sullivant Ave. W.L. Cleaning | $2,000,000 | $1,750,906 | -$249,094
609 | 690384-100000 (carryover) | Watershed Road Imp's | $71,432 | $71,433 | +$1 (to match cash)
609 | 690384-100000 (carryover) | Watershed Road Imp's | $71,433 | $0 | -$71,433
609 | 690483-100000 (carryover) | Chatterton Rd. W.M. | $1,179,130 | $0 | -$1,179,130
609 | 690236-100001 (carryover) | Near East W.L. | $160,000 | $1,659,657 | +$1,499,657
SECTION 4. That the expenditure of $1,499,656.13 is hereby authorized for the Near East Area Water Line Improvements Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690236-100001 (carryover), Object Level Three 6629, OCA Code 692361.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.