Explanation
This legislation will authorize the City Auditor to enter into contract for professional auditing services for the audits of 10 of the City's subgrantees having a total of 17 contracts, totaling approximately $870,000.00. The subgrantee contracts are funded from various federal, state, and city revenues. Audit costs for these 17 contracts will be $28,125.00.
On June 3, 2011, after publicly advertising for such, one proposal was received. After review of said proposal, the firm of Premier Accounting Solutions, Inc., Certified Public Accountants was chosen to perform the aforementioned audits. The EEO number for said vendor is 030398447.
FISCAL IMPACT:
Funds for these audits are presently budgeted in the City Auditor's operating budget. General Fund 010. I ask for and recommend the passage of this ordinance.
Title
To authorize and direct the City Auditor to contract for professional auditing services with Premiere Accounting Solutions, Inc., CPA's, for the audits of 10 of the City's subgrantees having a total of 17 contracts, totaling approximately $870,000.00 and to authorize the expenditure of $28,125.00 and to declare an emergency. ($28,125.00)
Body
Whereas, the City of Columbus performs numerous social services via third party contractors, and
Whereas, these services are funded by federal, state and city funds, and at times a combination thereof, and
Whereas, for the period ending June 30, 2011, there are 10 agencies administering 17 City contracts totaling in excess of $2.3 million, and
Whereas, the City Auditor anticipates awarding a professional service contract for auditing services of subrecipients of the City's grants, and
Whereas, the City does not now, nor has it ever, maintained the quantity of staff necessary to perform such audits, and
Whereas, these services are required annually and will be required annually in the future, and
Whereas, the City Auditor believes contracting for these services is most cost effective for the City, and
Whereas, it is necessary to contract for professional auditing services for the audits of 10 of the City's subgrantees having a total of 17 contracts, totaling approximately $870,000.00, and
Whereas, an emergency exists in the usual daily operation of the City Auditor's office, in that it is immediately necessary to enter into contract with Premier Accounting Solutions, Inc., CPA's for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor be and hereby is authorized and directed to contract for professional auditing services pursuant to Section 328.11 of the Columbus City Code with the firm of Premiere Accounting Solutions, Inc., CPA's.
Section 2. Premiere Accounting Solutions, Inc. will audit 10 of the City's subgrantees having a total of 17 contracts, totaling approximately $870,000.00. The subgrantee contracts are funded from various federal, state, and city revenues.
Section 3. That the expenditure of $28,125.00 or as much thereof as may be necessary, be authorized from General Fund 010, Department 22-01, Object Level 3325, OCA 220129, for the purpose of engaging one (1) certified public accounting firm to perform such audits.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.