Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Intergraph Corporation for Premium Maintenance Services and software licenses for the Computer Aided Dispatching System (CAD) starting June 1, 2024 through May 31, 2025. CAD is used to assist in processing calls from the public to the Department of Public Safety's dispatch center (both Police and Fire). The system aids the call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications. CAD also stores data for record-keeping purposes. The Director of Public Safety contracted with Intergraph Corporation in March 2010 to replace the City's CAD system. Intergraph completed the project and went live with the new CAD system in June 2011, and is in the process of completing a new CAD upgrade.
Contract Compliance: Contract Compliance Number # 63-0573222 Vendor#009804 - Expiration 4/4/2026
Bid Information: Intergraph Corporation is the only known company that can provide maintenance, support, & licensing for Fire's Emergency Alerting System; therefore, this contract is being executed in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the CAD System, which is critical to the operations of the Department of Public Safety.
FISCAL IMPACT: This ordinance authorizes the expenditure of $636,045.48 from the general fund for CAD maintenance services and software licenses with Intergraph Corporation in accordance with the sole source procurement provisions of the Columbus City Code. Funds are available in Support Services' general fund budget for this contract.
Total recent expenditures for CAD maintenance include:
2023: $599,897.40
2022: $555,458.64
Title
To authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into contract with Intergraph Corporation for maintenance services and software licenses for the CAD system in accordance with the sole source procurement provisions of the Columbus City Code; to authorize the expenditure of $636,045.48 from the general fund; and to declare an emergency. ($636,045.48)
Body
WHEREAS, the Department of Public Safety, Division of Support Services, has a need to enter into contract with Intergraph Corporation for a maintenance agreement and software licenses for the CAD system; and,
WHEREAS, Intergraph Corporation provides help desk support, website support, and software updates which facilitate the CAD System's daily operations; and,
WHEREAS, Intergraph Corporation is the only known company that can provide maintenance services 24 hours a day, seven days a week for this system and, as such, this contract is being entered into pursuant to the sole source provisions of the Columbus City Code Chapter 329; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director to enter into contract with Intergraph Corporation for maintenance and support which will allow the Police and Fire communications systems to operate without interruption, for the immediate preservation of the public peace, health, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into a contract with Intergraph Corporation for Premier Maintenance and Support of the CAD system and software licenses for the period of June 1, 2024 through May 31, 2025.
SECTION 2. That this agreement is hereby entered into pursuant to the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That for the purpose stated in Section 1 hereof, the expenditure of $636,045.48, or so much thereof as may be needed, is hereby authorized from Fund 1000 general fund, subfund 100010 in object class 03 Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.