Explanation
BACKGROUND:
The Department of Technology (DoT) requires support and maintenance services, from Environmental Systems Research Institute, Inc. (ESRI) to support ongoing operations of the city's geographic information system (GIS), which supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products.
In order to continue the benefits of this software product, including upgrades and support, the city must renew its contract with ESRI, which will allow the city to continue receiving upgrades, technical support and subscriptions. Without the software maintenance support services the city will not be able to deploy web-based applications, such as crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, the city will lose the capability to upgrade current software applications and lose technical support. Also, losing these services will negatively impact customer service and peak performance provided to city residents and employees that utilize web-based applications.
The City of Columbus, Department of Technology entered into a support services contract, associated with EL003467, with ESRI, as authorized by Columbus City Council (Ordinance No. 0976-02) in July 2002. The passage of this ordinance will allow DoT to renew the support and maintenance services, with ESRI, from April 4, 2007 through April 14, 2008. The terms and pricing of this is based upon the State of Ohio contract 133197-3 that is available for use by political sub-divisions of the State of Ohio. This annual software maintenance and support agreement is for ESRI software maintenance for both server-side components and client-side components.
FISCAL IMPACT:
The renewal of ESRI support maintenance is budgeted and available in the 2007 information services fund's budget and will cover the time period from April 4, 2007 through April 14, 2008 in the amount of $72,415.42. Previously, in fiscal year 2004, there was an expenditure of $65,864.03 for this service. During fiscal years 2005, $67,047.00 and 2006, $77,763.84 was expended for related services.
CONTRACT COMPLIANCE:
95-2775732 Expiration Date: 4/19/08
Title
To authorize the Director of the Department of Technology to establish a purchase order, based upon a cooperative State of Ohio Contract, with Environmental Systems Research Institute, Inc. to provide software maintenance services, to authorize the expenditure of $72,415.42 from the Department of Technology information services fund. ($72,415.42)
Body
WHEREAS, the Department of Technology (DoT) immediately requires support and maintenance services from Environmental Systems Research Institute, Inc. (ESRI) to support ongoing operations of the city's geographic information system (GIS), and
WHEREAS, the city has the need to continue the software maintenance, in order for the city to receive upgrades, technical support and subscriptions, and
WHEREAS, services provided by ESRI support several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Project Map, and the Zoning Map applications and other GIS data products, and
WHEREAS, without the software maintenance support services the city will not be able to deploy web-based applications, such as crime mapping, the city will lose the capability to upgrade current software applications and lose technical support, and
WHEREAS, the passage of this ordinance will allow DoT to support and maintenance services with ESRI, and
WHEREAS, the coverage period for this renewal is from April 4, 2007 through April 14, 2008, and
WHEREAS, the Department of Technology is in need to renew the contract with Environmental Systems Research Institute, Inc. to ensure sufficient funds and uninterrupted support services associated with this contract, for the purchase of software maintenance and support services; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to a purchase order, based upon the State of Ohio STS contract number 533197-3 for the purchase of software maintenance services from Environmental Systems Research Institute, Inc. for support of the GIS system.
SECTION 2: That the expenditure of $72,415.42 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 286021|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $72,415.42
SECTION 3: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.