Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Underground Distribution SF6 Switches. These switches are used by the Division of Power to maintain the 15kv underground distribution system within downtown. The switches are utilized by Division of Power to switch circuits if needed and to allow for customer development.
The Purchasing Office advertised and solicited competitive bids for the purchase of Underground Distribution SF6 Switches (SA005887) for the Division of Power in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding. One hundred seven (107) vendors were solicited: one hundred one (101) MAJ; three (3) MBR; one (1) AS1; one (1) HL1 and one (1) F1. Four (4) MAJ bids were received and opened on June 11, 2015. Bids were evaluated and an award is recommended to the lowest responsive and responsible and best bidder: The Loeb Electric Company. The Division of Power recommends an award be made to The Loeb Electric Company for Items 1, 2, and 3 for a total amount of $190,953.00.
The Loeb Electric Company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance:
The Loeb Electric Company #31-4236750 Exp. 6/17/17
FISCAL IMPACT: There is sufficient budget authority for the purchase of Underground Distribution SF6 Switches in the 2015 Electricity Operating Fund budget.
The Division of Power spent $204,665.00 in 2014.
The Division of Power spent $0 in 2013.
Title
To authorize the Director of Finance and Management to enter into a contract with The Loeb Electric Company in the amount of $190,953.00 for the purchase of Underground Distribution SF6 Switches for the Division of Power and to authorize the expenditure of $190,953.00 from the Electricity Operating Fund. ($190,953.00)
Body
WHEREAS, the Department of Public Utilities, Division of Power has a need to purchase Underground Distribution SF6 Switches. The switches are used by the Division of Power to maintain the 15kv underground distribution system; and
WHEREAS, The switches are utilized in the downtown underground system to all the Division of Power to switch circuits if needed and to add customers, and
WHEREAS, the Purchasing Office received and opened formal bids on June 11, 2015; and
WHEREAS, it is recommended that a contract be awarded to The Loeb Electric Company as the lowest responsive and responsible and best bid; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract to purchase Underground Distribution SF6 Switches based upon the lowest responsive and responsible and best bid received June 11, 2015, SA005887: The Loeb Electric Company, 1800 E. Fifth Avenue, Columbus, OH 43219 for Items 1, 2, and 3 for a the total amount of $190,953.00
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That to pay the cost of the aforesaid purchase, the expenditure of $190,953.00 is hereby authorized from the Electricity Operating Fund, Fund 550, Division Number 60-07:
OCA 606723
Object Level Three Code 6651
Amount: $190,953.00
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.