City of Columbus - File #: 1787-2004

• File #: 1787-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/30/2004
• In control: Utilities Committee
• On agenda: 11/8/2004
• Final action: 11/10/2004
• Title: To amend the 2004 Capital Improvements Budget; to authorize the reimbursement to the Division of Electricity for inspection fees incurred for the Leawood Gardens and Willis Park street lighting project; and to authorize the expenditure in the amount of $6,810.43 from the Voted Street Lighting and Electricity Distribution System Improvements Fund. ($6,810.43)

Date	Ver.	Action By	Action	Result
11/10/2004	1	CITY CLERK	Attest
11/9/2004	1	MAYOR	Signed
11/8/2004	1	Columbus City Council	Approved	Pass
11/8/2004	1	COUNCIL PRESIDENT	Signed
11/1/2004	1	Columbus City Council	Read for the First Time
10/15/2004	1	Utilities Drafter	Sent for Approval
10/15/2004	1	CITY ATTORNEY	Reviewed and Approved
10/15/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
10/14/2004	1	Finance Reviewer	Reviewed and Approved
10/14/2004	1	FINANCE DIRECTOR	Reviewed and Approved
10/14/2004	1	Utilities Drafter	Sent for Approval
10/14/2004	1	Auditor Reviewer	Reviewed and Approved
10/14/2004	1	CITY AUDITOR	Reviewed and Approved
10/13/2004	1	Utilities Drafter	Sent for Approval
10/12/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
10/8/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
10/7/2004	1	Utilities Reviewer	Reviewed and Approved
10/7/2004	1	Utilities Drafter	Sent for Approval
10/6/2004	1	Utilities Drafter	Sent for Approval
10/5/2004	1	Utilities Drafter	Sent for Approval
10/5/2004	1	Utilities Reviewer	Reviewed and Approved

Explanation

BACKGROUND:  This ordinance authorizes the reimbursement to the Division of Electricity for inspection fees paid from the division's operating fund for Leawood Gardens and Willis Park Street Lighting.  This legislation also amends the 2004 Capital Improvements Budget to reflect the additional authority  made available from the cancellation of the balance of the construction contract for the Leawood Gardens and Willis Park Street Lighting project.

Ordinance 1599-2003, passed July 14, 2003, authorized a contract with U.S. Utility Contractor Co., Inc. to install a street lighting system in the Leawood Gardens and Willis Park area.  The ordinance authorized the expenditure of $307,522.97 which included the contract amount of $277,337.97 and the estimated construction inspection costs of $30,185.00 to be paid the Transportation Division.  Due to an unexpected delay in the project, the inspection fees exceeded the amount that had been encumbered on EA032801-002.  After the encumbered funds were expended, invoices for inspection fees submitted to the Auditor were then taken directly from the division's operating fund through journal entries.   

FISCAL IMPACT:  There are sufficient funds in the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553 for this reimbursement.  The final construction cost for the project was less than the contracted amount and the remaining balance was cancelled, thereby leaving funds available in the project.  An amendment to the 2004 CIB is necessary to reflect the additional funds made available by the cancellation.

Title

To amend the 2004 Capital Improvements Budget; to authorize the reimbursement to the Division of Electricity for inspection fees incurred for the Leawood Gardens and Willis Park street lighting project; and to authorize the expenditure in the amount of $6,810.43 from the Voted Street Lighting and Electricity Distribution System Improvements Fund.  ($6,810.43)

Body

WHEREAS, it is necessary to amend the 2004 Capital Improvements Budget to reflect additional funding made available through a contract cancellation; and

WHEREAS, Ordinance 1599-2003, passed July 14, 2003, authorized a contract with U.S. Utility Contractor Co., Inc. to install a street lighting system in the Leawood Gardens and Willis Park area and the associated inspection fees to be paid to the Transportation Division; and

WHEREAS, an unexpected delay in the project caused inspection fees costs to exceed the original estimate; and

WHEREAS, it is necessary to reimburse the Division of Electricity for costs paid from its operating fund for inspection fees relating to the installation of Leawood Gardens and Willis Park Street Lighting; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the 2004 Capital Improvements Budget is hereby amended as follows:

PUBLIC UTILITIES/ELECTRICITY 60-07

                                                                     PROJECT           CURRENT       AMENDED

PROJECT NAME                                       NUMBER                 CIB                     CIB

Leawood Gardens and Willis Park               670614                       68                 6,878

SECTION 2.  That the reimbursement to the Division of Electricity is hereby authorized for inspection costs incurred for the Leawood Gardens and Willis Park Street Lighting Project in the amount of $6,810.43.

SECTION 3.  That the expenditure of $6,810.43 is hereby authorized from the Division of Electricity, Department/Division Number 60-07, Voted 1995 and 1999 Street Lighting and Electricity Distribution System Improvements Fund 553,  Leawood Gardens and Willis Park Area Street Lighting Project 670614, OCA 670614, Object Level Three 6625.

SECTION 4.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.