Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Interstate Truckway Inc., D.B.A Interstate Utility Trailer for the purchase of a Framed Aluminum Half Round Trailer for the Division of Sewerage and Drainage. The equipment will be used at the Compost Facility for transportation of sewage sludge cake. This purchase was approved by Fleet Management and is replacing BT#23925.
The Purchasing Office advertised and solicited competitive bids in accordance with Chapter 329 related to competitive bidding (Solicitation SA006084). Ninety-Nine (99) vendors (95MAJ/4M1A) were solicited and one (1) bid (1 MAJ) was received and opened on November 12, 2015. After review of the bid it is necessary to waive the competitive bidding provisions of the Columbus City Code, Chapter 329. The City's terms require that the proposal submitted by Interstate Truckway Inc., D.B.A Interstate Utility Trailer to the City of Columbus will be accepted or rejected within a period of 180 days from the bid opening date (November 12, 2015). The company attached a quote that will expire on December 9, 2015, this required the Purchasing Office to deem them non-responsive. The Purchasing Office contacted Interstate Truckway Inc., D.B.A Interstate Utility Trailer at the request of the Department of Public Utilities to ask if they were willing to hold pricing for 180 days per the City's standard terms. The company has agreed to this request and the Department of Public Utilities is recommending an award to Interstate Truckway Inc., D.B.A Interstate Utility Trailer as the lowest bidder in the total amount of $67,857.14
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle. Emergency legislation will expedite delivery of this equipment for the Division of Sewerage and Drainage.
SUPPLIER: Interstate Truckway Inc., D.B.A Interstate Utility Trailer Contract Compliance Number: 31-1248533, expires 11/18/2017.
FISCAL IMPACT: $67,857.14 is needed and budgeted for this purchase.
$0.00 was spent in 2014
$122,148.00 was spent in 2013
Title
To authorize the Director of Finance and Management to enter into a contract with Interstate Truckway Inc., D.B.A Interstate Utility Trailer, for the purchase of a Framed Aluminum Half Round Trailer for the Division of Sewerage and Drainage; to authorize the expenditure of $67,857.14 from the Sewer Operating Fund; to waive competitive bidding provisions of City Code Chapter 329; and to declare an emergency. ($67,857.14)
Body
WHEREAS, the Framed Aluminum Half Round Trailer is required by the Division of Sewerage and Drainage for the transportation of sewage sludge cake; and
WHEREAS, the Purchasing Office opened formal bids on November 12, 2015 for the purchase of a Framed Aluminum Half Round Trailer for the Division of Sewerage and Drainage; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage, recommends Interstate Truckway Inc., D.B.A Interstate Utility Trailer be awarded this contract for a total amount of $67,857.14; and
WHEREAS, it is necessary to waive bidding requirements of City Code Chapter 329 in order to accept Interstate Truckway Inc., D.B.A Interstate Utility Trailer's, bid due to warranty terms and conditions which rendered their bid non-responsive; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize a contract for the purchase of a Framed Aluminum Half Round Trailer, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Interstate Truckway Inc., D.B.A Interstate Utility Trailer, 1755 Dreman Avenue, Cincinnati, Ohio 45223, for the purchase of a Framed Aluminum Half Round Trailer for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $67,857.14, or so much thereof as may be needed, be and the same hereby is authorized from the Sewer Operating Fund, Fund No. 650, OCA 605899, Object Level l: 06, Object Level 3: 6652
SECTION 4. That this Council finds it in the City's best interest to waive the competitive bidding provisions of Columbus City Codes Chapter 329.
SECTION 5. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.