Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Kirk Williams Co., Inc., in the amount of $1,049,000.00 for the renovation of the HVAC system, the direct digital controls, and the fire alarm system at 750 Piedmont Avenue. This building currently houses citywide training programs, the Civil Service testing unit, and the Licensing and Weights and Measures units of the Support Services Division of Public Safety. The current HVAC system and fire alarm system are not in compliance with current Code requirements. The air conditioning is running at fifty percent (50%) capacity and the controls are inoperable, making it impossible to properly cool the building. The system also has many refrigerant leaks, violating environmental regulations. This renovation will address all of these problems. Lastly, due to a recent increase in the number of tenants and visitors it is also necessary for a well-designed and updated fire alarm system to be installed. The duration of the contract is one hundred fifty (150) calendar days from the contract award date.
Formal proposals were solicited on January 18, 2005, and five bids were received on February 15, 2005, as follows (0 MBE, 1 FBE*):
Kirk Williams Co., Inc. $1,049,000.00
*General Temperature Control, Inc. $1,051,185.00
Econco Mechanical Contractors $1,085,000.00
J.A. Guy, Inc. $1,137,000.00
Farber Corp. $1,160,000.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Kirk Williams Co., Inc.
Emergency action is requested to allow this project to proceed in a timely manner to bring the HVAC and fire alarm systems at 750 Piedmont Avenue into Code compliance as soon as possible.
Fiscal Impact: The Facilities Management Division budgeted $855,000.00 in the 2004 Capital Improvement Budget for the renovation of the HVAC system, direct digital controls, and fire alarm system at 750 Piedmont Avenue. The cost of this contract is $1,049,000.00. The difference will be made up through a lower than estimated cost for the Comprehensive Municipal Capital Planning and Asset Management System project. Kirk Williams Co., Inc. Contract Compliance Number 31-4401733, exp. 07/23/2007.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Kirk Williams Co., Inc. for the renovation of the HVAC system, the direct digital controls, and the fire alarm system at 750 Piedmont Avenue; to authorize the expenditure of $1,049,000.00 from the Facilities Management Capital Improvement Fund; and to declare an emergency. ($1,049,000.00).
Body
WHEREAS, the HVAC and fire alarm systems at 750 Piedmont Avenue are not up to Code, and
WHEREAS, the HVAC system operates at half capacity, making it impossible to properly cool the building, and
WHEREAS, the HVAC system leaks refrigerant, violating environmental regulations and costing the Facilities Management Division in maintenance costs, and
WHEREAS, the Facilities Management Division recommends Kirk Williams Co., Inc. as the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to commence with renovations to the HVAC system, direct digital controls, and fire alarm system to make them serviceable and brought into existing Code compliance, thereby preserving the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Kirk Williams Co., Inc. for the renovation of the HVAC system, the direct digital controls, and the fire alarm system at 750 Piedmont Avenue.
SECTION 2. That the expenditure of $1,049,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $1,049,000.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.