Explanation
Background: The Transportation Division is responsible for snow and ice removal and control and for maintaining the City's roadway system. To accomplish this mission the Division requires four complete tandem axle dump trucks with snow plows and spreaders and two additional spare snow plows. These trucks will replace older trucks beyond their useful service lives and provide for a more reliable fleet to carry out services provided by the Division.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on June 28, 2007 for Bid SA-002484 as follows:
|
Vendor |
Unit Bid |
Four Trucks |
Two Plows |
Bid Amount |
Status |
|
Center City International |
7400 |
$551,128.00 |
$17,002.00 |
$568,130.00 |
Majority |
|
Kinstle Sterling |
LT-8513 |
$551,728.00 |
$17,002.00 |
$568,730.00 |
Majority |
|
Graham Ford |
LT-8511 |
$567,796.00 |
$17,002.00 |
$584,798.00 |
Majority |
|
Fyda Freightliner |
M2-106V |
$577,748.00 |
$17,002.00 |
$594,750.00 |
Majority |
Award is to be made to Center City International Trucks, Inc., contract compliance number 31-1048371 expiring 4/30/08, as the lowest responsive, responsible bidder in an amount not to exceed $568,130.00.
Emergency Action is requested to ensure that the four complete tandem axle dump trucks with snow plows and spreaders and two spare snow plows are available for immediate use.
Fiscal Impact: Funds in the amount of $568,130.00 are budgeted in the 2007 C.I.B. and available for this expenditure from the Voted 1995, 1999, 2004 Streets and Highways Fund.
Title
To authorize the Finance and Management Director to enter into a contract for the purchase of four complete tandem axle dump trucks with snow plows and spreaders and two spare snow plows from Center City International Trucks, Inc.; to authorize the expenditure of $568,130.00 from the Voted 1995, 1999, 2004 Streets and Highways Fund; and to declare an emergency. ($568,130.00)
Body
WHEREAS, the Transportation Division is responsible for snow and ice removal and control and for maintaining the City's roadway system; and
WHEREAS, the Transportation Division is in need of four complete tandem axle dump trucks with snow plows and spreaders and two spare snow plows; and
WHEREAS, funds are budgeted and available in the Voted 1995, 1999, 2004 Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that it is immediately necessary to purchase four complete tandem axle dump trucks with snow plows and spreaders and two spare snow plows for immediate use, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director is hereby authorized to enter into a contract with Center City International Trucks, Inc. 4200 Currency Drive, Columbus, OH 43228, for the purchase of four complete tandem axle dump trucks with snow plows and spreaders and two spare snow plows in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $568,130.00 or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.