Explanation
Need: The Division of Police needs to purchase six top-loading precision balances for the Crime Lab.
The current balances will soon be out of warranty and more precise balances are needed for weighing controlled substance evidence. Additionally, in the event that an existing balance would fail the daily balance check/calibration, the Crime Lab does not have any backups available.
Bid Information: Five bids were received in the Purchasing Office for Bid # SA002600, Top-Loading Precision Balances for the Division of Police which opened September 13, 2007. Overall total prices were as follows: VWR International LLC $21,054.00, Data Support Company, Inc. $13,500.00, Fisher Scientific Company LLC $18,144.00, Amerisochi, Inc. $25,722.00 and Medco Supply $26,976.00. Data Support Company, Inc. and Fisher Scientific did not meet bid specifications. VWR International LLC met all the specifications.
VWR International LLC was the lowest overall and best bid received per specification; therefore, a contract should be awarded to them.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 911319190, expires 08/09/2008
Emergency Designation: Emergency legislation is requested in the event that an existing balance would fail the daily balance check/calibration; the Crime Lab does not have any backups available.
FISCAL IMPACT:
Since this purchase will be made with Law Enforcement Contraband Seizure Funds, there will be no effect on the financial status of the General Fund. A total of $30,000.00 has been appropriated for this purchase through the Law Enforcement Contraband Seizure Funds.
Title
To authorize and direct the Finance and Management Director to enter into contract with VWR International LLC for the purchase of six top-loading precision balances for the Division of Police, to authorize the expenditure of $21,054.00 from the Law Enforcement Contraband Seizure Funds, and to declare an emergency. ($21,054.00)
Body
WHEREAS, there is a need to purchase six top-loading precision balances for Crime Lab for the Division of Police; and
WHEREAS, formal bid proposal SA002600 for the purchase of six top-loading precision balances for the Division of Police was received by the Purchasing Office on September 13, 2007; and
WHEREAS, VWR International LLC was the overall lowest and most responsive bid received; and
WHEREAS, the cost of this purchase was appropriated in the Law Enforcement Contraband Seizure Funds; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter to contract with VWR International LLC for the purchase of six top-loading precision balances for the Crime Lab, thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with VWR International LLC. for the purchase of six top-loading precision balances for the Division of Police, Department of Public Safety on the basis of VWR International LLC's bid being the overall lowest and most responsive bid received.
SECTION 2. That the expenditure of $21,054.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEVEL (1) 06 | OBJECT LEVEL (3) 6697 | OCA # 301838 |
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from the after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.