ExplanationÂ….
BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology and Public Service to renew an agreement with Transoft Solutions Inc., for annual software maintenance and support for the AutoTURN program. AutoTURN is used by the Division of Planning and Operations to model, analyze and visualize vehicle movements in support of traffic engineering. The original agreement (EL012432) was authorized by ordinance 1918-2011, passed December 5, 2011. This renewal will provide another year of software maintenance and support from January 1, 2013 to December 31, 2013, at a cost of $1,470.00.
AutoTURN software is a proprietary product of Transoft Solutions, Inc. Transoft is the sole distributor of software maintenance and support. As such, this legislation is being submitted in accordance with sole source provisions of Columbus City Code, section 329.07.
EMERGENCY ACTION:
Emergency action is requested to allow timely execution of this contract and to ensure an uninterrupted supply of service.
CONTRACT COMPLIANCE:
Vendor: Transoft Solutions Inc. C.C.#: 14 - 0111691 Expiration Date: 02/14/2014
FISCAL IMPACT:
In 2011, $8,805.00 was expended/legislated for the AutoTURN software provided by Transoft Solutions, Inc. This year the cost to renew the contract with Transoft Solutions Inc., for annual software maintenance and support for the AutoTURN program is $1,470.00. The funding associated with this ordinance/purchase in the amount of $1,470.00 is budgeted and available within The Department of Technology, Internal Services Fund. The aggregate total contract amount including this renewal is $10,275.00.
Title
To authorize both the Director of the Department of Technology (DoT) and the Director of the Department of Public Service (DPS), to renew a contract with Transoft Solutions Inc., for annual software maintenance and support for the AutoTURN program; in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1,470.00 from the Department of Technology, Internal Services Fund; and to declare an emergency. ($1,470.00)
Body
WHEREAS, this ordinance authorizes the Directors of the Departments of Technology and Public Service to renew a contract with Transoft Solutions Inc., for annual software maintenance and support for the AutoTURN program; and
WHEREAS, the Division of Planning and Operations operates several specialized traffic control computers that utilizes software which aids in signal timing changes, lane assignments, widening, choosing between signals and stop signs, two-way stops or multi-way stops. AutoTURN software is used by the Division of Planning and Operations to model, analyze and visualize vehicle movements in support of traffic engineering; and
WHEREAS, the AutoTURN software, maintenance and support is supplied by Transoft Solutions Inc., this renewal will provide another year of software maintenance and support from January 1, 2013 to December 31, 2013, at a cost of $1,470.00; and
WHEREAS, this renewal is in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations in that it is immediately necessary to renew a contract with Transoft Solutions, Inc. for annual software maintenance and support for the AutoTURN program to ensure an uninterrupted supply of service, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That both the Director of the Department of Technology (DoT) and the Director of the Department of Public Service (DPS), be and hereby is authorized to renew a contract with Transoft Solutions Inc., for annual software maintenance and support for the AutoTURN program, in an amount not to exceed of $1,470.00 for the Division of Planning and Operations. This renewal will provide another year of software maintenance and support from January 1, 2013 to December 31, 2013, at a cost of $1,470.00.
SECTION 2. That the expenditure of $1,470.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 265|OCA Code: 514265|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $1,470.00
SECTION 3. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.