Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for routine and emergency street repairs and maintenance throughout the year. The Division uses various asphalt concretes in its surface treatment program to affect repairs and maintenance to streets, gravel alleys, berms, and to patch potholes.
The Purchasing Office has established a citywide universal term contract with Apple Smith Corp., for the purchase of these materials (FL005011). This legislation will authorize the expenditure of $80,000.00 for Winter Asphalt Concrete per the terms and conditions of the universal term contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Apple Smith Corp.
2. CONTRACT COMPLIANCE
Apple Smith Corp., contract compliance number is 31-1012654 and it expires 8/3/2013.
3. FISCAL IMPACT
Funds in the amount of $80,000.00 are available in the Municipal Motor Vehicle License Tax Fund for this purpose.
Title
To authorize the Director of Public Service to establish a purchase order with Apple Smith Corp., for the purchase of Winter Asphalt Concrete, in accordance with the terms and conditions of an established citywide universal term contract for the Division of Planning and Operations; and to authorize the expenditure of $80,000.00 from the Municipal Motor Vehicle License Tax Fund. ($80,000.00)
Body
WHEREAS, the daily activities of the Division of Planning and Operations require the purchase and use of Winter Asphalt Concrete to effect repairs and maintenance to streets, gravel alleys and berms and to patch potholes on city streets; and
WHEREAS, funds are available in the Municipal Motor Vehicle License Tax Fund for the purchase of Winter Asphalt Concrete; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to establish a purchase order with Apple Smith Corp., 3040 McKinley Ave., Columbus, OH 43204-3653, for the procurement of Winter Asphalt Concrete in an amount not to exceed $80,000.00 for the Division of Planning and Operations in accordance with the terms and conditions of applicable existing citywide universal term contract (FL005011).
SECTION 2. That the expenditure of $80,000.00 or so much thereof as may be needed, be and hereby is authorized from Fund 266, the Municipal Motor Vehicle License Tax Fund, Department 59-11, Division of Planning and Operations, Object Level One Code 02, Object Level Three Code 2262, OCA Codes 591126 ($80,000.00), for the purchase of Winter Asphalt Concrete.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. This ordinance shall take effect and be in force from and after the earliest period allowed by law.