Explanation
BACKGROUND:
This legislation authorizes the Director of Recreation and Parks to enter into a construction contract with Shaw and Holter, Inc./OxBow River and Stream Restoration, in connection with the Clover Groff Stream Restoration - Phase I Improvement project. A loan for these purposes has been received from the Ohio Water Development Authority (OWDA). Payments will be made directly from OWDA to the contractor. Payment terms are outlined within the Certificate of Commitment and encumbrance submitted by OWDA and are included in the sponsorship agreement.
The proposed contract with Shaw and Holter, Inc./OxBow River and Stream Restoration, is for Clover Groff Stream Restoration in the amount of $1,258,719.30. There is additional funding available for a project contingency in the amount of $258,400.70. The goal of this project is to return 5775 l.f. Clover Groff ditch to a functional stream with an accessible floodplain and to provide an ecosystem that will meet a use designation of warm water habitat water quality or Class III primary Headwater habitat criteria where applicable.
The RFP was advertised by Vendor Services SA002764, and bids were received on January 25, 2008, as follows:
1. Shaw and Holter, Inc./OxBow River and Stream Restoration Majority Firm $1,258,719.30
2. EMH&T/Eramo and Sons, Inc. Majority Firm $1,486,311.00
3. McDaniel's Construction/Williams Creek Consulting MBE/ Majority Firm $1,499,289.00
4. Deitering Landscaping, Inc./Envirotech Consultants, Inc. Majority Firm $1,477,292.00
The total budget cost for this project is $1,517,120.00
Award is recommended to the lowest and best, responsible and responsive bidder.
The contract compliance for Shaw and Holter, Inc. is #34-1154679 and they are contract compliant through 04/20/2010. The contract compliance number for OxBow River and Stream Restoration is #31-4427282 and they are contract compliant through 11/07/09.
The Recreation and Parks Department is requesting an emergency in order to allow for the immediate commencement of this work as the initial design of this project is scheduled to begin Spring, 2009.
FISCAL IMPACT:
This ordinance requires $0.00 City of Columbus Funds. Payment is to be made directly from OWDA to the selected contractor.
Title
To authorize the Director of Recreation and Parks to enter into a construction contract with Shaw and Holter, Inc./OxBow River and Stream Restoration in connection with the Clover Groff Stream Restoration-Phase 1 project, and to declare an emergency. ($0.00) (AMENDED BY ORD. 0320-2009 PASSED 3/30/2009)
Body
WHEREAS, four (4) bids for Clover Groff Restoration-Phase 1 Improvements project were received and opened on January 25, 2008 in the offices of the Director Recreation and Parks; and
WHEREAS, the Ohio Water Development Authority (OWDA) approved a loan to the City of Columbus on September 27, 2007, in the amount of $1,517,120.00, identified as OWDA Account Number 4784 for the above listed project with eligible costs including the construction contract and contingency; and
WHEREAS, the Director of Recreation and Parks has determined it necessary to enter into a construction contract with Shaw and Holter, Inc./OxBow River and Stream Restorationin the amount of $1,258,719.30, in order to provide for construction services for the Clover Groff Stream Restoration-Phase 1 project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to execute a construction contract with Shaw and Holter, Inc./OxBow River and Stream Restoration, in connection with the Clover Groff Stream Restoration Phase 1 project, in order to allow for the immediate commencement of this work. The initial design of this project is to commence spring 2009 to meet the time schedule; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the proceeds from the Ohio Water Development Authority Loan No. 4784, approved 9/27/07, for the Clover Groff Stream Restoration-Phase 1 project will be paid directly from OWDA to the contractor.
Section 2. That the Director of Recreation and Parks is hereby authorized to enter into a contract with Shaw and Holter, Inc./OxBow River and Stream Restoration, 2625 Coonpath Road, Lancaster, Ohio 43130 for construction of the Clover Groff Restoration-Phase 1 project in accordance with the terms and conditions as shown on the contract on file in the office of the Recreation and Parks Department.
Section 3. That for the purpose of paying the cost of the construction contract, the payments will be made directly from OWDA to the contractor.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.