Explanation
Background: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Fire, to enter into a contract with and issue a purchase order to Phoenix Safety Outfitters LLC for turnout gear alterations and repairs. The contract is necessary to fortify the safety of division personnel via efficient customization and repair of Lion First Responder turnout gear from March 1, 2024 through February 28, 2025. A waiver of the competitive bidding provisions of the Columbus City Code, Chapter 329 is necessary for this purchase as the expedient repair and customization of the division’s turnout gear is vital to the safety of division personnel and Phoenix Safety Outfitters LLC is the only vendor within the State of Ohio that is authorized by Lion First Responder, as per NFPA, to make repairs and alterations on new and existing turnout gear manufactured by Lion First Responder.
Vendor Data: Phoenix Safety Outfitters LLC (#41-2241348) - (Vendor #007915)
Emergency Designation: This legislation is to be declared an emergency measure to allow for the uninterrupted servicing of the division’s turnout gear that is necessary for the safety of division personnel.
Fiscal Impact: This ordinance authorizes the expenditure of $100,000.00 from the General Fund for this expenditure. This ordinance is contingent upon passage of the 2024 General Fund Operating Budget (Ord. 3011-2023).
Title
To authorize the Director of the Department of Public Safety, on the behalf of the Division of Fire, to enter into a contract with and issue a purchase order to Phoenix Safety Outfitters LLC for the alteration and repair of the Division of Fire’s turnout gear; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $100,000.00 from the general fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, this ordinance authorizes the expenditure necessary to establish a contract for the alteration and repair of the Division of Fire’s turnout gear; and,
WHEREAS, the safety of division personnel is directly related to turnout gear that is in a state of good repair and unscathed; and,
WHEREAS, it is necessary to authorize the Director of Public Safety to enter into a contract with Phoenix Safety Outfitters for turnout gear alteration and repair services; and,
WHEREAS, it is necessary to waive the competitive bidding provisions of the Columbus City Codes, Chapter 329; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Director of Public Safety to enter into a contract with and issue a purchase order to Phoenix Safety Outfitters LLC to alter and repair turnout gear for the City of Columbus Fire Division, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety is hereby authorized to enter into a contract with and issue a purchase order to Phoenix Safety Outfitters LLC in the amount of $100,000.00, or so much thereof as may be necessary for the alteration and repair of turnout gear on behalf of the Columbus Division of Fire.
SECTION 2. That this Council finds it is in the best interest of the City of Columbus to waive the competitive bidding provisions of the Columbus City Code, Chapter 329, relating to the aforementioned purchase.
SECTION 3. That the expenditure of $100,000.00, or so much thereof as may be necessary for the aforementioned service, be and is hereby authorized from the General Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.