Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Woolpert, Inc., in the amount of up to $350,000.00 for the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street.
The Department of Public Service is initiating a procurement effort that will result in the award and execution of a professional services contract related to the development of improvements to Parsons Avenue from Franklin Avenue to Broad Street. Improvements are recommended in the Near East Plan (2005) and the Olde Towne Quarter Economic Development Strategy (2010).
Improvements will generally consist of pavement reconstruction with curb line relocations, addition of curb extensions defining on-street parking areas, wider sidewalks, new street trees, new street lighting, new mast arm traffic signals, relocation of all overhead utilities to underground systems, new water line, new storm water facilities including Green Infrastructure, a new planted median at the intersection of Broad and Parsons accommodating Public Art to be designed by others, and traffic control changes such as eliminating one of the two northbound left turn lanes at Broad and Parsons and the addition of a westbound left turn lane at Broad and Parsons.
This project is intended to be constructed in advance of ODOT's I-70/71 project (FRA-71-17.14, PID 77371). ODOT's project will install Elijah Pierce Avenue, a 3-lane, one way (NB) roadway from Parsons Avenue just north of Town Street to north of Broad Street. Coordination between the two design teams will be required.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street. The project was formally advertised on the Vendor Services web site from March 27, 2014, to April 17, 2014. The city received nine (9) responses. Eight of the nine proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on April 24, 2014. The responsive firms were:
Company Name City/State Majority/MBE/FBE/ASN /PHC
Woolpert, Inc. Columbus, OH MAJ
Burgess & Niple, Inc. Columbus, OH MAJ
E.L. Robinson Columbus, OH MAJ
ADR & Associates, Ltd. Columbus, OH MAJ
Prime AE Group Columbus, OH ASN
Strand Associates, Inc. Columbus, OH MAJ
CT Consultants Columbus, OH MAJ
Dynotec, Inc. Columbus, OH ASN
Woolpert, Inc. received the highest score by the evaluation committee and will be awarded the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Woolpert, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Woolpert, Inc. is 201391406 and expires 6/6/15.
3. FISCAL IMPACT
Funds in the amount of $350,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. Amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Woolpert, Inc. for engineering, technical, and surveying services in connection with the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street contract; to authorize the expenditure of up to $350,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($350,000.00)
Body
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street contract; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Woolpert, Inc. for the provision of engineering and design services described above in the amount of up to $350,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this contract so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 440104-100006 / 2012 Neighborhood Infrastructure (Voted Carryover) / $934,491.00 / ($350,000.00) / $584,491.00
704 / 530103-100053/ Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street (Voted Carryover) / $0.00 / $350,000.00 / $350,000.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100006 / 2012 Neighborhood Infrastructure / 06-6600 / 741046 / $350,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100053 / Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street / 06-6600 / 741353 / $350,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Woolpert, Inc. for the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street contract for engineering and design services in an amount of up to $350,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $350,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100053 / Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street / 06-6682 / 741353 / $350,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.