Explanation
Background: Ordinance 0740-2003 passed by City Council May 12, 2003, authorized the expenditure of $256,262.50 for construction inspection for the Resurfacing 2003 Project 1 (OPWC) project. An additional $145,000.00 for inspection was authorized by Ordinance 2389-2003 passed by City Council December 15, 2003. Ordinance 1093-2003 passed by City Council June 30, 2003 authorized the expenditure of $249,552.50 for construction inspection for the Resurfacing 2003 Project 2 (OPWC) project.
These amounts were later projected to be insufficient due to the construction completion dates being extended due to weather delays and additional work being added to the construction contracts [that increased the inspection workload and cost].
These projects have now been completed and the final inspection costs have been determined. This ordinance authorizes the expenditure of an additional $52,739.06 for inspection work for the Resurfacing 2003 Project 1 (OPWC) project and an additional $32,800.00 for the Resurfacing 2003 Project 2 (OPWC) project.
Fiscal Impact: Available funds in the amount of $66,824.67 exist in the 1988 Streets and Traffic Fund that can be used for this purpose. The balance of the needed funding, $18,714.39, is available within the General Permanent Improvement Fund. This ordinance transfers all funding to the Local Transportation Improvement Program (LTIP) Fund where it is then authorized for expenditure.
Emergency action is requested in order to close out the project in a timely manner.
Title
To authorize the City Auditor to transfer $66,824.67 between projects within the 1988 Voted Streets and Traffic Fund; to authorize the City Auditor to transfer $66,824.67 from this Fund and $18,714.39 from the General Permanent Improvement Fund to the Local Transportation Improvement Program Fund; to authorize the Public Service Director to expend $52,739.06 and $32,800.00 for construction inspection services incurred in connection with the Resurfacing 2003 Project 1 - OPWC and Resurfacing 2003 Project 2 - OPWC projects, respectively, for the Transportation Division; to authorize the expenditure of $85,539.06 from the Local Transportation Improvement Program Fund, and to declare an emergency. ($85,539.06)
Body
WHEREAS, the Resurfacing 2003 Project 1 - OPWC project has been completed; and
WHEREAS, the Resurfacing 2003 Project 2 - OPWC project has been completed; and
WHEREAS, additional inspection costs were incurred in connection with both projects; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to provide additional monies for construction inspection services in order to maintain positive cash flow within the Development Services Fund and to close out these projects in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $66,824.67 between projects within Fund 741, the 1988 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
Fund / Project # / Project / O.L. 01/O.L. 03 Codes / OCA Code / Amount
741 / 530018 / Maintenance Facility Equipment / 06/6600 / 643247 / $560.15
741 / 530086 / Miscellaneous Intersection Improvements / 06/6600/ 643247 / $12,154.52
741 / 530329 / Hilliard-Rome Road / 06/6600 / 643247 / $54,110.00
Total transfer from: $66,824.67
TRANSFER TO:
Fund / Project # / Project / O.L. 01/O.L. 03 Codes / OCA Code / Amount
741 / 530018 / Maintenance Facility Equipment / 10/5501 / 643247 / $560.15
741 / 530086 / Miscellaneous Intersection Improvements / 10/5501/ 643247 / $12,154.52
741 / 530329 / Hilliard-Rome Road / 10/5501 / 643247 / $54,110.00
Total transfer to: $66,824.67
SECTION 2. That the City Auditor be and hereby is authorized to transfer $85,539.06 between Funds for Department No. 59-09, the Transportation Division, as follows:
TRANSFER FROM:
Fund / Project # / Project / O.L. 01/O.L. 03 Codes / OCA Code / Amount
741 / 530018 / Maintenance Facility Equipment / 10/5501 / 643247 / $560.15
741 / 530086 / Miscellaneous Intersection Improvements / 10/5501/ 643247 / $12,154.52
741 / 530329 / Hilliard-Rome Road / 10/5501 / 643247 / $54,110.00
748 / 537650 / General Roadway Street Improvement / 10/5501 / 537650 / $18,714.39
Total Transfer from: $85,539.06
TRANSFER TO:
Fund / Grant # / Grant / O.L. 01/O.L. 03 Codes / OCA Code / Amount
763 / 563001 / Resurfacing / 80/0886/ 563001 / $85,539.06
Total Transfer to: $85,539.06
SECTION 3. That the sum of $85,539.06 be and hereby is appropriated from the unappropriated balance of Fund 764, the Local Transportation Improvement Program Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6687, OCA Code 563001 and Grant 563001.
SECTION 4. That the monies appropriated within the foregoing Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Public Service Director be and hereby is authorized to increase the existing construction inspection encumbrance EA039162-002 by $52,739.06 to pay construction inspection charges incurred in connection with the now completed Resurfacing 2003 Project 1 - OPWC project for the Transportation Division.
SECTION 6. That the Public Service Director be and hereby is authorized to increase the existing construction inspection encumbrance EA029709-002 by $32,800.00 to pay construction inspection charges incurred in connection with the now completed Resurfacing 2003 Project 2 - OPWC project for the Transportation Division.
SECTION 7. That the expenditure of $85,539.06 be and hereby is authorized from Fund 763, the Local Transportation Improvement Program Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6687, OCA Code 563001 and Grant 563001 for this purpose.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.