Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with V3 Construction Group, Ltd. for the Dry Run Streambank Restoration Project. The contract amount is $513,619.00, with an alternate of $80,000.00 and a contingency of $56,381.00, for a total of $650,000.00. An additional $2,500.00 is being authorized for interdepartmental inspections and fees for a total of $652,500.00 being authorized by this ordinance.
Dry Run Stream is one of the most heavily impacted streams in Columbus. Located within the Hilltop and Westgate Communities, the stream flows through a highly developed area near Westmoor Middle School, Westmoor Park, a YMCA, and a church daycare facility. On April 5, 2024, a significant rainstorm caused severe erosion and damage along the Dry Run Stream Corridor. Following the storm, the Columbus Recreation and Parks Department contracted with Environmental Design Group to evaluate the damage and prepare plans for the necessary repairs. These improvements are needed immediately to avoid additional damage to nearby public and private property, including parkland and the Camp Chase Railway. This project will stabilize the stream, reduce the risk of future erosion by flooding, and restore natural areas along the waterway. These repairs will improve the long-term health of the stream corridor. The project will also provide educational opportunities for students at Westmoor Middle School and enhance passive recreational opportunities for residents of the Hilltop Community. Construction is expected to be completed by the end of 2026.
Vendor Bid/Proposal Submissions:
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 28, 2026 and received by the Recreation and Parks Department on May 19, 2026. Bids were received from the following companies:
V3 Construction Group, Ltd.: $513,619.00
Civil Solutions Associates: $720,650.00
After reviewing the bids that were submitted, it was determined that V3 Construction Group, Ltd. was the lowest and most responsive bidder. V3 Construction Group, Ltd. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
V3 Construction Group, Ltd.
550 Polaris Parkway, Suite 250
Westerville, Ohio 43082
Todd Long, (614) 761-1661
Contract Compliance Number: 050207
Contract Compliance Expiration Date: August 29, 2026
Emergency Justification: Emergency action is requested in order to substantially complete this project during the July through August 2026 dry season which will reduce any ongoing safety risks associated with the damaged stream corridor.
Benefits to the Public: This project is located within a key community area in the Hilltop Neighborhood, adjacent to Westmoor Middle School, Westmoor Park, the Hilltop YMCA, Glenwood Church, and the Glenwood Day Care Center. This project will restore public access to approximately one-quarter mile of stream corridor. The project will also improve the surrounding natural area, helping to protect nearby public facilities and property from future erosion and storm damage.
Community Input/Issues: The project has received support from key stakeholders near the project area, including Columbus City Schools and the Central Ohio YMCA.
Area(s) Affected: Greater Hilltop (53)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving water quality while providing opportunities for outdoor education and environmental learning. This project will also enhance public access to trails, greenways, and natural areas.
Fiscal Impact: $652,500.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. $652,500.00 of the funds will not be available to the Recreation and Parks Department until the proceeds of the 2025-2026 bond sale are available at a future date. Therefore, it is necessary to certify the required funds against the General Fund 1000, Income Tax Set Aside Subfund 100099. Upon the sale of bonds, this will be reimbursed.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with V3 Construction Group, Ltd. for the Dry Run Streambank Restoration Project; to authorize the transfer of $652,500.00 between the General Fund Income Tax Set Aside Subfund and the Recreation and Parks Bond Fund; to authorize the appropriation of $652,500.00 in the Income Tax Set Aside Subfund and Recreation and Parks Voted Bond Fund; to authorize the expenditure of $652,500.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($652,500.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with V3 Construction Group, Ltd. for the Dry Run Streambank Restoration Project; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended, with respect to the construction of the project described in this ordinance (the "Project"); and
WHEREAS, it is necessary to authorize the transfer of $652,500.00 between the General Fund 1000, Income Tax Set Aside Subfund 100099, and the Recreation and Parks Bond Fund, Fund 7702; and
WHEREAS, funds will need to be appropriated within the General Fund 1000, Income Tax Set Aside Subfund 100099 and within the Recreation and Parks Bond Fund, Fund 7702; and
WHEREAS, the City will reimburse the General Fund 1000, Income Tax Set Aside Subfund 100099; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregated principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $652,500.00; and
WHEREAS, it is necessary to authorize the expenditure of $652,500.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with V3 Construction Group, Ltd. substantially complete this project during the July through August 2026 dry season which will reduce any ongoing safety risks associated with the damaged stream corridor, all for the immediate preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to modify an existing contract with V3 Construction Group, Ltd. for the Dry Run Streambank Restoration Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2026, the sum of $652,500.00 is appropriated in General Fund 1000, Income Tax Set Aside Subfund 100099, in Object Class 10 Transfer Out Operating, and in Fund 7702, Recreation and Parks Bond Fund, in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 6. That the transfer of $652,500.00, or so much thereof as may be needed, is hereby authorized between the General Fund 1000, Income Tax Set Aside Subfund 100099, and the Recreation and Parks Bond Fund, Fund 7702, per the account codes in the attachment to this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer said funds to the Recreation and Parks Voted Bond Fund 7702, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 8. That upon obtaining other funds from the 2025-2026 Bond Sale for the City of Columbus, the City Auditor is hereby authorized and directed to repay the General Fund 1000, Income Tax Set Aside Subfund 100099 the amount transferred under Section 9.
SECTION 9. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150 2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $652,500.00 (the "Obligations"). The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150 2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 10. That for the purpose stated in Section 1, the expenditure of $652,500.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.