Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with ProCon Professional Construction Services for the restoration of the concrete entrance at Fire Station No. 10, 1080 West Broad Street.
The project consists of restoring a portion of the concrete parking lot entrance at 1080 West Broad Street, and includes demolition, excavation, subgrade compaction testing, stone sub-base, concrete paving, loop detector replacement and associated work. This scope of work is necessary to achieve and maintain a functioning security gate.
Formal bids were solicited and the City received two bids on October 6, 2016, as follows (0 FBE, 0 MBE):
ProCon Professional Construction Services $61,070.00
The Righter Company $81,795.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, ProCon Professional Construction Services.
Emergency action is requested in order to expedite concrete placement prior to the upcoming winter temperatures.
ProCon Professional Construction Services Contract Compliance No. 31-1701026
Fiscal Impact: This ordinance authorizes an expenditure of $61,070.00 from the Construction Management Capital Improvement Fund with ProCon Professional Construction Services the restoration of the concrete entrance at Fire Station No. 10, 1080 West Broad Street. The Office of Construction Management budgeted $65,000.00 in the capital fund for this improvement.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with ProCon Professional Construction Services for the restoration of the concrete entrance at Fire Station 10; to authorize the expenditure of $61,070.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($61,070.00)
Body
WHEREAS, it is necessary to renovate the concrete entrance at Fire Station No. 10, 1080 West Broad Street; and
WHEREAS, restoring the concrete entrance at Fire Station No. 10, 1080 West Broad Street is necessary to achieve and maintain a functioning security gate; and
WHEREAS, the Office of Construction Management solicited formal\competitive bids for the restoration of the concrete entrance at Fire Station No. 10, 1080 West Broad Street; and
WHEREAS, ProCon Professional Construction Services was deemed the lowest, most responsive, and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with ProCon Professional Construction Services for the restoration of the concrete entrance at Fire Station No. 10, 1080 West Broad Street, in order to expedite concrete placement prior to the upcoming winter temperatures, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with ProCon Professional Construction Services for the restoration of the concrete entrance at Fire Station No. 10, 1080 West Broad Street.
SECTION 2. That the expenditure of $61,070.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvement Fund 7733 Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.