Explanation
Background:
Bids were received by the Recreation and Parks Department on May 1, 2012 for the Asphalt Improvements 2012 - Items 1 and 3 - Project as follows:
Status Base Bid Amount
M&D Blacktop MAJ $751,200.00
Columbus Asphalt MAJ $1,044,850.00
Chemcote MAJ $1,410,606.00
Heiberger Paving MAJ $923,707.00 - Did not bid all items
Strawser Paving MAJ $1,058,285 - Did not bid all items
Project work includes the following base bid and alternates for both items:
Item #1
Base Bid - for asphalt renovation, new installation of speed humps, asphalt, and parking blocks, gravel lot renovation, drainage, and striping at Beechcroft Park, Big Run Park, Carriage Place Park, Cooke Park, Driving Park, Innis Park, Linden Park, Northcrest Park, Sullivant Gardens Park, Westgate Park, and Woodward Park.
Alternate 1 - replacement of the northern parking lot at Antrim Park.
Alternate 2 - for the installation of asphalt drives at Lou Berliner Park.
Alternate 3 - the installation of asphalt path at Dexter Falls Park.
Item #3
Base Bid - for golf cart path removal and replacement and drainage installation at Raymond Memorial Golf Course and Turnberry Golf Course.
Principal Parties:
Pavement Protectors, Inc. dba M&D Blacktop Sealing
Mark Nance (Contact)
2020 Longwood Ave.
Grove City, OH 43123
614-875-9989 (Phone)
311131599(Contract Compliance) compliant through: 6/24/12
20+ (Columbus Employees)
Fiscal Impact: $819,000.00 from the Voted Recreation and Parks Bond Fund.
Title
To authorize the City Auditor to transfer $819,000.00 within the voted Recreation and Parks Bond Fund; to amend the 2012 Capital Improvements Budget Ordinance 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M& D Blacktop Sealing, for the Asphalt Improvements 2012 - Items 1 and 3 - Project; to authorize the expenditure of $751,200.00 and a contingency of $67,800.00 for a total of $819,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($819,000.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the Asphalt Improvements 2012 - Items 1 and 3 - Project; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
WHEREAS, it is necessary to enter into contract with Pavement Protectors, Inc., dba M& D Blacktop Sealing, for the Asphalt Improvements 2012 - Items 1 and 3 - Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may begin during the current construction season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Pavement Protectors, Inc., dba M& D Blacktop Sealing, for the Asphalt Improvements 2012 - Items 1 and 3 - Project.
SECTION 2. That the City Auditor is hereby authorized to transfer $819,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510229-100003 (Alum Creek Trail) 722903 6621 $784,000.00
510429-100004 (Golf Hard Surface) 722904 6621 $35,000.00
TO:
Project OCA Code Object Level 3 Amount
510017-100001 (Park Improve Misc.) 702017 6621 $67,800.00
510017-100062 (Beechcroft) 717062 6621 $14,000.00
510017-100068 (Big Run) 717068 6621 $62,000.00
510017-100087 (Carriage Place) 717087 6621 $66,000.00
510017-100110 (Cooke Park) 717110 6621 $85,000.00
510017-100131 (Driving Park) 717131 6621 $40,000.00
510017-100212 (Innis Park) 717212 6621 $149,000.00
510017-100240 (Linden Park) 717240 6621 $60,000.00
510017-100282 (Northcrest Park) 717282 6621 $35,000.00
510017-100375 (Sullivant Gardens) 717375 6621 $10,000.00
510017-100422 (Westgate Park) 717422 6621 $9,000.00
510017-100446 (Woodward Park) 717446 6621 $45,000.00
510017-100055 (Antrim Park) 717055 6621 $42,400.00
510017-100064 (Berliner Park) 721764 6621 $58,800.00
510017-100128 (Dexter Falls) 717128 6621 $11,200.00
510017-100150 (Franks Park) 717150 6621 $28,800.00
510429-100025 (Raymond Golf) 742925 6621 $7,000.00
510429-100029 (Turnberry Golf) 742929 6621 $28,000.00
SECTION 3. That the 2012 Capital Improvements Budget Ordinance 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510229-100003/Alum Creek Trail/$0.00 (Debt SIT Supported)
Fund 702; Project 510017-100002/Hard Surface/ $800,000 (Debt SIT Supported)
Fund 702; Project 510017-100000/Park and Play/$1,232,202 (Debt SIT Supported)
Fund 702; Project 510229-100003/Alum Creek Trail/ $1,939,220/ (Voted carryover)
Fund 702; Project 510017-100001/Park and Play Misc./ $0.00/ (Voted carryover)
Fund 702; Project 510017-100062/Beechcroft/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100068/Big Run/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100087/Carriage Place/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100110/Cooke/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100131/Driving Park/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100212/Innis/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100240/Linden/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100282/Northcrest/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100375/Sullivant Gardens/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100422/Westgate/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100446/Woodward/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100055/Antrim/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100064/Berliner/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100128/Dexter Falls/ $0.00/ (Voted carryover)
Fund 702; Project 510017-100150/Franks Park/ $0.00/ (Voted carryover)
Fund 702; Project 510429-100004/Golf Hard Surface/$75,000.00/ (Voted Carryover)
Fund 702; Project 510429-100025/Raymond Golf/ $0.00/ (Voted carryover)
Fund 702; Project 510429-100029/Turnberry Golf/ $0.00/ (Voted carryover)
AMENDED TO:
Fund 702; Project 510229-100003/Alum Creek Trail/$1,000,000 (Debt SIT Supported)
Fund 702; Project 510017-100002/Hard Surface/ $0.00 (Debt SIT Supported)
Fund 702; Project 510017-100000/Park and Play/$1,032,202 (Debt SIT Supported)
Fund 702; Project 510229-100003/Alum Creek Trail/ $1,155,220/ (Voted carryover)
Fund 702; Project 510017-100001/Park and Play Misc./ $67,800/ (Voted carryover)
Fund 702; Project 510017-100062/Beechcroft/ $14,000/ (Voted carryover)
Fund 702; Project 510017-100068/Big Run/ $62,000/ (Voted carryover)
Fund 702; Project 510017-100087/Carriage Place/ $66,000/ (Voted carryover)
Fund 702; Project 510017-100110/Cooke/ $85,000/ (Voted carryover)
Fund 702; Project 510017-100131/Driving Park/ $40,000/ (Voted carryover)
Fund 702; Project 510017-100212/Innis/ $149,000/ (Voted carryover)
Fund 702; Project 510017-100240/Linden/ $60,000/ (Voted carryover)
Fund 702; Project 510017-100282/Northcrest/ $35,000/ (Voted carryover)
Fund 702; Project 510017-100375/Sullivant Gardens/ $10,000/ (Voted carryover)
Fund 702; Project 510017-100422/Westgate/ $9,000/ (Voted carryover)
Fund 702; Project 510017-100446/Woodward/ $45,000/ (Voted carryover)
Fund 702; Project 510017-100055/Antrim/ $42,400/ (Voted carryover)
Fund 702; Project 510017-100064/Berliner/ $58,800/ (Voted carryover)
Fund 702; Project 510017-100128/Dexter Falls/ $11,200/ (Voted carryover)
Fund 702; Project 510017-100150/Franks Park/ $28,800/ (Voted carryover)
Fund 702; Project 510429-100004/Golf Hard Surface/$40,000.00/ (Voted Carryover)
Fund 702; Project 510429-100025/Raymond Golf/ $7,000/ (Voted carryover)
Fund 702; Project 510429-100029/Turnberry Golf/ $28,000/ (Voted carryover)
SECTION 4. That the expenditure of $819,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation & Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510017-100001 (Park Improve Misc.) 702017 6621 $67,800.00
510017-100062 (Beechcroft) 717062 6621 $14,000.00
510017-100068 (Big Run) 717068 6621 $62,000.00
510017-100087 (Carriage Place) 717087 6621 $66,000.00
510017-100110 (Cooke Park) 717110 6621 $85,000.00
510017-100131 (Driving Park) 717131 6621 $40,000.00
510017-100212 (Innis Park) 717212 6621 $149,000.00
510017-100240 (Linden Park) 717240 6621 $60,000.00
510017-100282 (Northcrest Park) 717282 6621 $35,000.00
510017-100375 (Sullivant Gardens) 717375 6621 $10,000.00
510017-100422 (Westgate Park) 717422 6621 $9,000.00
510017-100446 (Woodward Park) 717446 6621 $45,000.00
510017-100055 (Antrim Park) 717055 6621 $42,400.00
510017-100064 (Berliner Park) 721764 6621 $58,800.00
510017-100128 (Dexter Falls) 717128 6621 $11,200.00
510017-100150 (Franks Park) 717150 6621 $28,800.00
510429-100025 (Raymond Golf) 742925 6621 $7,000.00
510429-100029 (Turnberry Golf) 742929 6621 $28,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.