Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for professional architectural design and engineering services for various Public Safety renovation projects. This would serve as a blanket contract to perform small to midsize projects for the Public Safety Division.
Request for Statements of Qualifications were available on December 10, 2008, and responses were to be submitted on or before January 6, 2009. The City received eleven (11) statements from the following firms (0 MBE, 0 FBE, 1 AS1):
Mull & Weithman Architects, Inc., Asebrook & Company Architects, LLC, Triad, Bird Houk, Schooley Caldwell Associates, Inc., J.L. Bender, JBA Architects, P.C., LaFontaine Architecture, and Star Consultants, Inc. (AS1). Star Consultants, Inc. provided incorrect information; therefore, Star's proposal was pulled from the evaluation process. Two firms were late and disqualified. A five-person committee evaluated the proposals, consisting of three members from the Office of Construction Management, one member from the Division of Police, and one member from the Columbus Fire Division. The scores were as follows:
Mull & Weithman Architects, Inc. 826
Asebrook & Company Architects 815
Triad 741
Bird Houk 737
Schooley Caldwell Associates, Inc. 714
JL Bender 712
JBA Architects, P.C. 695
LaFontaine Architecture 542
Star Consultants, Inc. (AS1) 0
Mull & Weithman Architects Inc., was the highest-ranked firm. They received the number one ranking by three of the five-committee members. They scored high in several areas including Statement of Understanding, Competence to Perform, Past Performance, and Project Tasks Defined.
This ordinance also authorizes the transfer of $250,000.00 between projects within the Safety Voted Bond Fund and amends the 2008 Capital Improvements Budget, Ordinance No. 0690-2008.
Fiscal Impact: This ordinance authorizes an expenditure of $250,000 from existing cash in the Safety Voted Bond Fund to enter into contract with Mull & Weithman Architects Incorporated for general professional design and engineering services for the Public Safety Department.
Mull & Weithman Contract Compliance Number 31-1635306 Expiration date March 3, 2010.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc., for professional architectural and engineering services to be utilized for Public Safety Department projects; to amend the 2008 Capital Improvement Budget; to authorize the City Auditor to transfer $250,000.00 between projects within the Safety Voted Bond Fund; and to authorize the expenditure of $250,000.00 from the Safety Voted Bond Fund. ($250,000.00)
Body
WHEREAS, it is necessary to contract with an engineering firm for professional and architectural engineering services for various Public Safety renovation projects; and
WHEREAS, a five-person evaluation committee recommended Mull & Weithman Architects, Inc., as the most qualified firm; and
WHEREAS, Mull & Weithman Architects, Inc., is the most responsive, responsible and best bidder for professional and architectural engineering services for various Public Safety renovation projects; and
WHEREAS, it is necessary to amend the 2008 Capital Improvements Budget and transfer cash between projects within the Safety Voted Bond Fund; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a professional services contract with Mull & Weithman Architects, Inc., for professional architectural and engineering for various Public Safety renovation projects.
SECTION 2. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project/Project # CIB CIB Amount Revised
Police Fire Comp Aided Dispatch Sys 320016-100000 (Carryover) $847,321 $597,321
Professional Architectural Services 310004-100000 (Carryover) $0 $250,000
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Bond Fund as follows:
FROM:
Dept/Div: 30-02 | Fund: 701 | Project Number 320016 |Project Name - Police Comp Aided Dispatch Sys |OCA Code: 701016 | Amount: $250,000.00
TO:
Dept/Div: 30-01| Fund: 701| Project Number: 310004| Project Name - Professional Architectural Services | OCA Code 701004 | Amount: $250,000.00
SECTION 4. That the expenditure of $250,00.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-01
Fund: 701
Project: 310004
OCA Code: 701004
Object Level 1: 06
Object Level 3: 6681
Amount: $250,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. This ordinance shall take effect and be in force from and after the earliest period allowed by law.