Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts for electrical wire and cable and wooden utility poles with the companies listed below. The Division of Power & Water would like to establish Blanket Purchase Orders, based on these contracts, in the amount of $470,000.00. These items are needed to build new electrical lines to feed the Morse/Hamilton Road Booster Station.
Vendor UTC # C.C. No. Expires MBE/FBE
CED FL003534 77-0559191 3/31/09 Majority
HD Supplies Utilities FL003535 26-0100651 3/31/09 Majority
McFarland Cascade FL003679 91-1277142 5/31/09 Majority
2. FISCAL IMPACT: This legislation includes a transfer of funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund as a temporary measure until such time as the proceeds from a bond sale can be made available. An amendment to the 2008 CIB is also necessary.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders with various companies for the purchase of electrical wire and cable and wooden utility poles for the Morse/Hamilton Road Booster Station Project; to authorize the appropriation and transfer of $470,000.00 from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund; to authorize the expenditure of $470,000.00 from the Water Works Enlargement Voted Bonds Fund; and to authorize an amendment to the 2008 Capital Improvements Budget; for the Division of Power and Water. ($470,000.00)
Body
WHEREAS, the Division of Power and Water needs to purchase electrical wire and cable and wooden utility poles to build new electrical lines to feed the Morse/Hamilton Road Booster Station; and
WHEREAS, the Purchasing Office has established Universal Term Contracts with various companies; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the construction of the Project described in this Ordinance (collectively, the "Project").
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Finance and Management Director to establish Blanket Purchase Orders for electrical wire and cable and wooden utility poles, to authorize the appropriation and transfer of funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish Blanket Purchase Orders for electrical wire and cable and wooden utility poles from established Universal Term Contracts with Consolidated Electrical Distributors, HD Supplies Utilities, and McFarland Cascade Holdings, for the Division of Power and Water, Department of Public Utilities.
SECTION 2. That from the unappropriated monies in the Water System Reserve Fund, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $470,000.00, is hereby appropriated to the Division of Power and Water, Division 60-09, Object level One 10, Object level Three 5502, OCA 695056.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $470,000.00, from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund, Fund No. 606, into the appropriate project account as specified within Section 4 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the expenditure of $470,000.00 is hereby appropriated for the Morse/Hamilton Road Booster Station Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690480, Object Level Three 6621, OCA Code 606480, with the vendors and amounts listed below.
Vendor Name UTC# Amount
Consolidated Electrical Distributors FL003534 $ 260,000.00
HD Supplies Utilities FL003535 $ 110,000.00
McFarland Cascade Holdings FL003679 $ 100,000.00
$ 470,000.00
SECTION 5. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | (change)
690480-100000 | Morse/Hamilton Booster Station | $3,908,781 | $4,378,781 | +$470,000
SECTION 6. That the City intends that this Ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $470,000.00
(the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse Water System Reserve Fund 603, which is the fund from which the advance for costs of the Project will be made.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.