Explanation
BACKGROUND: To change the Federal Identification number for contract number FL003142 for the purchase of Office Chairs, in accordance with Bid SA002000. Contract expires December 31, 2009. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with OM Workspace, from FID # 820477390 to FID #820100960.
1. Amount of additional funds: No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: The current supplier is the Contract Furniture Division of Office Max Incorporated. Company FID number has changed.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional funding is required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain an uninterrupted supply of materials to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify past, present and future purchase orders with OM Workspace to reflect a FID number change to the company; and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established the contract with OM Workspace for the option to purchase Office Chairs; and
WHEREAS, OM Workspace company FID number changed to 820100960, in addition to notifying the City, OM Workspace has agreed to honor the past, present and future purchase orders established from contract number FL003142, and
WHEREAS, an emergency exists in the usual daily operation of the Finance/Purchasing Office in that it is immediately necessary to modify contract number FL003142, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify contract FL003142 with OM Workspace for the purchase of Office Chairs for the Purchasing Office, in accordance with Bid SA002000. Contract expires December 31, 2009, and all past, present and future purchase orders pursuant to that contract to reflect the change of the FID number from 820477390 to 820100960.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.