Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Structural Firefighter Helmets with Phoenix Safety Outfitters, LLC and Fire-Safety Services, Incorporated. The Division of Fire is the sole user for protective helmets. Structural Firefighter helmets are used to protect firefighters during their work activities. The term of the proposed optional two (2) contracts would be approximately two (2) years, expiring 9/30/2027, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on 7/24/2025. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ030660). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Phoenix Safety Outfitters, LLC, CC#007915 expires 8/28/2025, Items# 4, 4A, 4B, 4C and Lion parts catalog, $1.00
Fire-Safety Services, Incorporated, CC#006498 expires 8/22/2025, Items# 1, 1A, 1B, 1C, 2, 2A, 2B, 2C, 2D and MSA parts catalog, $1.00
No award will be made for items# 3, 3A, 3B, 3C and 3D as these items will be discontinued in 2025.
Total Estimated Annual Expenditure: $150,000.00, Division of Fire, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires September 30, 2025, and without it the Division of Fire will not have access to helmets for their firefighters.
The company’s are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of the Department of Finance and Management to enter into two (2) Universal Term Contracts for the option to purchase Structural Firefighting Helmets with Phoenix Safety Outfitters, LLC and Fire-Safety Services, Incorporated; to authorize the expenditure of $2.00; and to declare an emergency. ($2.00)
Body
WHEREAS, the Structural Firefighting Helmets UTC will provide for the purchase of various types of structural firefighting helmets to protect firefighters during their work activities; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on 7/24/2025 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety to accommodate firefighters with their structural firefighting helmets and it is necessary to authorize the Finance and Management Director to immediately enter into two (2) Universal Term Contracts for the option to purchase Structural Firefighting Helmets as the current contract for such items expires September 30, 2025, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following two (2) Universal Term Contracts for the option to purchase Structural Firefighting Helmets in accordance with Request for Quotation RFQ030660 for a term of approximately two (2) years, expiring 9/30/2027, with the option to renew for two (2) additional one (1) year extensions, as follows:
Phoenix Safety Outfitters, LLC, Items# 4, 4A, 4B, 4C and Lion parts catalog, $1.00
Fire-Safety Services, Incorporated, Items# 1, 1A, 1B, 1C, 2, 2A, 2B, 2C, 2D and MSA parts catalog, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.