Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order for the purchase of Retrofitting Snow Plow Blades and Salt Spreaders for the Department of Public Utilities.
In response to a Mayor's initiative, the Department of Public Utilities submitted formal bid specifications to retrofit to thirteen (13) current departmental fleet vehicles with snow plow blades and/or salt spreaders to assist in the snow removal efforts during the winter months. The equipment is to be retrofitted by November 1, 2007. Vehicles being retrofitted are located in the Division of Power and Water and the Division of Sewerage and Drainage.
The Purchasing Office opened formal bids on June 28, 2007. Two (2) bids were received; the tabulation and bid award letter are attached. The award was made to the lowest, responsive and responsible bidder, Kaffenbarger Truck Equipment Company
Supplier: Kaffenbarger Truck Equipment (31-0802979) Active 10-23-06
Fiscal Impact: $395,413.00 is needed for this purchase. Funding from the Department of Public Service is being used for this purchase through the Voted 1995, 1999 Streets and Highways Fund.
This ordinance is being submitted as an emergency so that all the equipment can be ordered and retrofitted on the vehicles by the November 1, 2007 deadline.
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of Retrofitting Snow Plow Blades and Salt Spreaders with Kaffenbarger Truck Equipment Company for the Department of Public Utilities and to authorize the expenditure $395,413.00 from the Voted 1995, 1999 Streets and Highways Fund and to declare an emergency. ($395,413.000)
Body
WHEREAS, in response to a Mayor's initiative, the Department of Public Utilities is retrofitting thirteen (13) of the current departmental fleet with snow plow blades and salt spreaders to assist in the snow removal efforts, and
WHEREAS, the Purchasing Office opened formal bids on June 28, 2007, two (2)bids were received; the tabulation and bid award letter are attached. The award was made to the lowest, responsive and responsible bidder, Kaffenbarger Truck Equipment Company
WHEREAS, a purchase order will be issued in accordance with the terms and specifications of Solicitation Number: SA002506 on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to establish a purchase order for retrofitting snow plow blades and salt spreaders to thirteen (13) Department of Public Utilities vehicles so that all the equipment can be ordered and retrofitted prior to winter months for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Kaffenbarger Truck Company for Retrofitting Snow Plow Blades and Salt Spreaders for the Department of Public Utilities, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $395,413.00or so much thereof as may be needed, be and the same hereby is authorized from the Voted 1995, 1999 Streets and Highways Fund, No. 704, as follows:
Dept/Div: 59-09
Project: 530020
OCA: 644385
Object Level 3: 6652
Amount: $395,413.00
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.