Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Firefighting and Rescue Training Materials for the Public Safety Department, Division of Fire, and any other agencies authorized, to and including June 02, 2007. Formal bids were opened by the Purchasing Office on February 26, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal SA001044). Contract FL002188, with John D. Preuer & Associates, Inc. was established in accordance with bids received. The contract has provisions allowing for an additional year extension. Contract compliance is 341808063, expires 2/23/07. This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
1. Amount of additional funds: The estimated annual expenditure for the contract is $40,000. Agencies authorized use of the contract must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: N/A
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with original agreement.
FISCAL IMPACT: No funding is required to extend this contract. Each agency must set aside their own funding for their estimated expenditures.
In order to provide uninterrupted service and supply to all City agencies, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase Firefighting and Rescue Training Materials/UTC, with John D. Preuer & Associates, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL002188 at current prices and conditions to and including June 02, 2007, and it is in the best interest of the City to modify and extend; and
WHEREAS, the current contract expired on June 02, 2006 and an emergency measure is required to maintain a supply of training materials for operations; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to extend FL002188 for an option to purchase Firefighting and Rescue Training Materials to provide uninterrupted service and supply to the Division of Fire and other authorized agencies, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL002188 with John D. Preuer & Associates, Inc. to and including June 02, 2007.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.