Explanation
1. BACKGROUND: This Ordinance authorizes the Finance and Management Director, on behalf of the Office of Construction Management, to enter into a contract with Elford, Inc., for Construction Manager at Risk (CMaR) services for a new South Outpost facility at 2260 Lockbourne Road, Columbus, Ohio 43207, for the Department of Public Service, in an amount up to $10,000,000.00.
The new facility will house an Administration Building, Vehicle Storage Building, Brine/Vehicle Wash, Salt Storage Barn, Material Storage Structure, and a Fuel Island.
This Ordinance will provide funding for pre-construction services, mobilization, and initial construction costs. Once final construction costs are determined, the contract will be modified for the remainder of the Guaranteed Maximum Price for the project.
2. BID INFORMATION: The project is being managed by the Department of Finance and Management, on behalf of the Office of Construction Management, and used a combined RFSQ/RFP process to ultimately determine the “Best Value” for the project, as described under Columbus City Code Section 329.23(B)(f). With respect to the RFSQ/RFP process the City received five (5) responses and were short-listed to the following 3 firms:
Elford, Inc.
Setterlin Building Co.
Miles-McClellan Construction
The review committee evaluated these three firms based upon criteria related to location, experience/organization plan, experience on similar projects, capabilities, and project management and understanding. The respondents were also asked to supply a price proposal and deliver a presentation.
At the conclusion of scoring and presentations Elford, Inc. received the highest overall score of 164.2. Setterlin Building Co. ranked second at 153.4, and Miles-McClellan ranked third at 152.8. Elford, Inc. also submitted the lowest price proposal of all respondents. It is the determination of the Department of Finance and Management that the RFSQ/RFP submittal and proposal submitted by Elford, Inc. represents the best value for the City of Columbus.
The initial amount to be legislated with Elford, Inc. is $10,000,000.00. The contract will be modified for the Guaranteed Maximum Price (GMP).
3. CONTRACT COMPLIANCE INFO: Elford, Inc., CC# 006059, expires 3/4/28, Majority-designated
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Elford, Inc.
4. FUTURE MODIFICATION(S): Once final construction costs are determined, the contract will be modified for the remainder of the Guaranteed Maximum Price for the project.
5. FISCAL IMPACT: There are sufficient funds and budgetary authority within the Streets & Highways Voted Capital Funds - Fund No. 7704 for this expenditure.
6. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order for the vendor to consolidate the project schedule in order to have the salt barn erected before the November 2027 delivery deadline. Without meeting this deadline the project could be delayed a year.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a contract with Elford, Inc. to provide Construction Manager at Risk (CMaR) services for the Department of Public Service’s South Outpost project; to authorize an expenditure up to $10,000,000.00 within the Streets & Highways Voted Capital Fund; and to declare an emergency. ($10,000,000.00)
Body
WHEREAS, the Department of Finance and Management, on behalf of the Office of Construction Management, used a combined RFSQ/RFP process to procure a vendor for Construction Manager at Risk (CMaR) services for the Department of Public Service’s South Outpost project; and
WHEREAS, three (3) firms were short-listed to provide a cost proposal and presentation; and
WHEREAS, Elford, Inc. received the highest overall score and lowest price proposal of all respondents and the Department determines they represent the best value for the City of Columbus; and
WHEREAS, it is necessary to authorize the Director of the Finance and Management to enter into a Construction Manager at Risk (CMaR) contract with Elford, Inc. for the Department of Public Service’s South Outpost project in an amount up to $10,000,000.00; and
WHEREAS, it is necessary to authorize an expenditure up to $10,000,000.00 from the Streets & Highways Voted Capital Fund - Fund No. 7704; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a Construction Manager at Risk (CMaR) contract with Elford, Inc. for the Department of Public Service’s South Outpost project, in an emergency manner in order for the vendor to consolidate the project schedule in order to have the salt barn erected before the November 2027 delivery deadline, for the immediate preservation of the public safety, peace, property, and, safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Office of Construction Management, is hereby authorized to enter into a Construction Manager at Risk (CMaR) contract, with Elford, Inc., for the Department of Public Service’s South Outpost project, in an amount up to $10,000,000.00.
SECTION 2. That an expenditure of $10,000,000.00, or so much thereof as may be needed, is hereby authorized in the Streets & Highways Voted Capital Fund - Fund No. 7704, per the accounting codes in the attachment to this ordinance.
SECTION 3. That a future modification(s) for the Guaranteed Maximum Price is expected.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.