Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with CTL Engineering, Inc to add additional funds for Roadway - Material Testing and Inspection 2024 project.
Ordinance 1510-2024 authorized the Director of Public Service to enter into a professional services contract with CTL Engineering, Inc for Roadway - Material Testing and Inspection 2024 project. The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to provide inspection expertise and material testing for the department’s construction projects.
1.1 Amount of additional funds to be expended: $500,000.00
The original contract amount: $500,000.00 (PO460150, Ord. 1510-2024)
The total of Modification No. 1: $500,000.00 (This Ordinance)
The contract amount including all modifications: $1,000,000.00
1.2 Reasons additional goods/services could not be foreseen:
This is a planned modification that is a continuation of construction inspection services and materials testing for City of Columbus projects. This contract could also be used for non-City projects for which the City is providing construction inspection services and materials testing. This modification is necessary to allow construction to continue on projects currently being built and for construction to start on recently awarded projects. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
1.3 Reason other procurement processes are not used:
The current contract was anticipated to be modified at origination, it was decided that it is in the best interest of the City to modify the existing contract instead of bidding this part of the work.
1.4 How cost of modification was determined:
The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal/contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for CTL Engineering, Inc is CC04209 and expires 5/13/26.
3. FISCAL IMPACT
Funding for this contract is available within Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner, to preserve the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into a contract modification with CTL Engineering, Inc for the Roadway - Material Testing and Inspection 2024 project; to authorize the expenditure of up to $500,000.00 from the Private Construction Inspection Fund and the Construction Inspection Fund to pay for the contract; and to declare an emergency. ($500,000.00)
Body
WHEREAS, the City of Columbus is engaged in the Roadway - Material Testing and Inspection 2024 project; and
WHEREAS, PO460150 with CTL Engineering, Inc, in the amount of $500,000.00, was authorized by ordinance no. 1510-2024; and
WHEREAS, it has become necessary to modify the contract in an amount up to $500,000.00 and provide additional funds for the Roadway - Material Testing and Inspection 2024 project; and
WHEREAS, funding for the contract modification is available within Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund, to pay for the contract modification; and
WHEREAS, it is necessary to expend funds to pay for the services delivered under the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with CTL Engineering, Inc, to add additional funding to prevent delays in the project schedule, all for the immediate preservation of the public health, to preserve the safety of the traveling public thereby preserving the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with CTL Engineering, Inc located at 2860 Fisher Road, Columbus, Ohio, 43204 for the Roadway - Material Testing and Inspection 2024 project in an amount up to $500,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $246,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $254,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.