Explanation
BACKGROUND:
To maintain insurance programs in accordance with the negotiated labor contracts, additional funding of the vision insurance program is necessary to insure continuation of the vision insurance program. The Human Resources Department requests to modify and extend the existing contract with Vision Service Plan and to provide for funding February 1, 2018 through January 31, 2019, for the City’s vision insurance program.
Cost estimates were based on 2016-17 trust fund expenditures using a two year average of actual city utilization, expected changes due to union negotiations, as well as input from insurance carriers and from the City's employee benefits consultant. The contract is for a three-year period, subject to annual appropriation; this ordinance represents the second year.
Emergency action is requested to ensure the vision insurance program for city employees is able to commence as soon as contractually possible, thereby maintaining continuity of service.
Contract compliance number is 31-0725743.
FISCAL IMPACT: To modify and extend the contract with Vision Service Plan to establish the maximum obligation liability, and to authorize the expenditure of $1,040,000 for vision plan administration services from February 1, 2018 through January 31, 2019. Funding is available in the 2018 budget for this contract. This ordinance is an emergency measure to ensure continued insurance coverage as negotiated by union contracts. Contingent on the passage of ordinance 0004-2018. ($1,040,000.00)
Title
To authorize the Human Resources Director to modify and extend the contract with Vision Service Plan to provide all eligible employees vision plan administration from February 1, 2018 through January 31, 2019; to authorize the expenditure of $1,040,000.00 from the Employee Benefits Fund, or so much thereof as may be necessary, to pay the costs of said contract; and to declare an emergency. ($1,040,000.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to modify and extend the contract with Vision Service Plan to provide all eligible employees vision plan administration from February 1, 2018 through January 31, 2019; and
WHEREAS, it is necessary to authorize the expenditure of up to $1,040,000 or so much thereof as may be necessary to pay contract costs for vision plan administration; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to modify and extend the contract with Vision Service Plan to ensure the vision insurance program for city employees is able to commence as soon as contractually possible, thereby maintaining continuity of service;
Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Human Resources Director is hereby authorized to modify and extend the contract with Vision Service Plan to provide vision plan administration to all eligible employees from February 1, 2018 through January 31, 2019.
SECTION 2. That the expenditure of $1,040,000 or so much thereof as may be necessary for coverage is hereby authorized to be expended as follows:
Department: 4602 | Fund: 5502 | Subfund: 550204 | Program: RM005 | Amount: $80,000
Department: 4602 | Fund: 5502 | Subfund: 550204 | Program: RM006 | Amount: $960,000
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.