Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Alumni Roofing Co., Inc. for roof renovations to the Mentel Memorial Golf Course Clubhouse and Barnett Recreation Center.
Each year the department works to replace roofs that are no longer able to be repaired. This is a contract that we bid out annually to make sure our buildings are kept in good condition and safe from the elements.
The costs for this project will be $303,500.00 with a contingency of $43,600.00 for a total of $347,100.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 4, 2017 and received by the Recreation and Parks Department on August 22, 2017. Bids were received from the following companies:
Company Status Amount
Alumni Roofing (MBR) $303,500.00
K&W Roofing (MAJ) $377,255.00
General Maintenance (MAJ) $439,793.00
J&B Roofing (MAJ) $475,308.00
After reviewing the proposals that were submitted, it was determined that Alumni Roofing Co, Inc was the lowest and most responsive bidder.
Alumni Roofing Co, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Alumni Roofing
2830 Lexington Ave., Lexington, Ohio 44904
Todd Lindeman, 419.884.9715
CC: 34-1865113
Exp. 7/31/18 - update pending
Emergency Justification: An emergency is being requested so that work may be completed before winter.
Benefits to the Public: The project will continue the departments long range plan to and improve department facilities that can continue to be used and enjoyed by the public for years to com.
Area(s) Affected:
Mentel Memorial Golf Course: Planning Area 25 - $299,300
Barnett Recreation Center: Planning Area 20 - $47,800
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by maintaining existing facilities.
Fiscal Impact: $347,100.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract. $347,100.00 is contingent on the 2017 Bond Sale.
Title
To authorize the Director of Recreation and Parks to enter into contract with Alumni Roofing Co., Inc. for roof renovations to the Mentel Memorial Golf Course Clubhouse and Barnett Recreation Center contingent on the passage of 2372-2017; contingent on the 2017 Bond Sale; to authorize the expenditure of $347,100.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($347,100.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Alumni Roofing Co., Inc. for roof renovations to the Mentel Memorial Golf Course Clubhouse and Barnett Recreation Center; and
WHEREAS, this ordinance is contingent upon passage of Ordinance 2372-2017 and the 2017 Bond Sale; and
WHEREAS, it is necessary to authorize the expenditure of $347,100.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks Department in that it is immediately necessary to authorize the Director of Recreation and Parks to enter into contract with Alumni Roofing Co., Inc. for roof renovations to the Mentel Memorial Golf Course Clubhouse and Barnett Recreation Center so that work may be completed before winter; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is authorized to enter into contract with Alumni Roofing Co., Inc. for roof renovations to the Mentel Memorial Golf Course Clubhouse and Barnett Recreation Center.
SECTION 2. That this ordinance is contingent on Ordinance 2372-2017.
SECTION 3. That this ordinance is contingent on the 2017 Bond Sale.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. For the purpose stated in Section 1, the expenditure of $347,100.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.