Explanation
BACKGROUND: This legislation amends the 2011 Capital Improvements Budget and authorizes the transfer of $37,639.37 between projects within the Safety Voted Bond Fund. This legislation also authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Central Ohio Building Co., Inc. for interior renovation of the Police indoor shooting range at the Police Complex, 2609 McKinley Avenue. Ordinance No. 0721-2011, passed by City Council May 24, 2011, authorized the purchase of equipment for the Police indoor shooting range. Due to the lead time in ordering the materials needed for the renovation, the equipment was purchased in advance.
The renovation shall include, but is not limited to: general mechanical and electrical work in conjunction with the replacement of the existing indoor shooting range, mechanical equipment tune-up and calibration, replacement of the lighting fixtures, and miscellaneous plumbing.
Formal bids were solicited and two companies submitted bids on June 1, 2011 as follows (0 MBE, 0 FBE):
Central Ohio Building Co., Inc. $85,800.00
General Maintenance and Engineering $93,593.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Central Ohio Building Co., Inc.
Emergency action is requested due to the lead-time in ordering materials and the need for these renovations to occur as soon as practical.
Central Ohio Building Co., Inc. Contract Compliance No. 31-0814382; expiration date April 20, 2012.
Fiscal Impact: The cost of this renovation is $85,800.00. The current unencumbered cash balance in the Safety Voted Bond Fund for Police Facility Renovation is $48,160.63. An additional $37,639.37 will be transferred from the Police Property Room/Crime Lab within the Safety Voted Bond Fund and be reimbursed following the 2011 bond sale.
Title
To amend the 2011 Capital Improvement Budget; to authorize the City Auditor to transfer $37,693.37 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Central Ohio Building Co., Inc. for interior renovation of the indoor police shooting range, to authorize the expenditure of $85,800.00 from the Safety Voted Bond Fund; and to declare an emergency. ($85,800.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and account for encumbrance cancellations and transfer cash between projects within the Safety Voted Bond Fund, to provide sufficient funds in the appropriate project area for this expense; and
WHEREAS, Ordinance No. 0721-2011, passed May 24, 2011, in the amount of $1,493,871.00 authorized the purchase of equipment for the shooting range; and
WHEREAS, it is necessary that the interior area of the Police indoor shooting range be renovated; and
WHEREAS, formal bids were solicited and two companies submitted bids; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract Central Ohio Building Co., Inc. for interior renovation of the Police indoor shooting range, due to the lead time in ordering materials and the need for these renovations to occur as soon as practical, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows to account for encumbrance cancellations in Fund 701:
Project Name| Project No.|Current Authority|Revised Authority|Difference
Police Facility Renovation 330021-100000 (Carryover) $39,595|$48,161| $8,566
SECTION 2. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Police Property Room/Crime Lab 330033-100000 (Carryover) $1,510,554 | $1,472,915 | ($37,639)
Police Facility Renovation 330021-100000 (Carryover) $48,161|$85,800 | $37,639
Police Property Room/Crime Lab 330033-100000 (Voted 2008) $6,586,406 | $6,624,045| $37,639
Police Facility Renovation 330021-100000 (Voted 2008) $194,713 | $157,074| ($37,639)
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-03| Fund: 701|Project Number 330033-100000|Project Name - Police Property Room/Crime Lab | OCA Code: 644476 |OL3: 6620 |Amount $37,639.37
TO:
Dept/Div: 30-03| Fund: 701|Project Number 330021-100000|Project Name - Police Facility Renovation| OCA Code: 713321 |OL3: 6620|Amount $37,639.37
SECTION 4. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Central Ohio Building Co., Inc. for interior renovation of the Police indoor shooting range at the Police Complex, 2609 McKinley Avenue.
SECTION 5. That the expenditure of $85,800.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $85,800.00
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.