Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with General Temperature Control, Inc. for the removal and replacement of the HVAC system, condensing units and furnace at Mentel Memorial Golf Course clubhouse. The new system will be more energy efficient and easier to maintain which will save the city money for years to come.
The costs for this project will be $78,800.00 with a contingency of $8,200.00 for a total of $87,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on January 16, 2015 and received by the Recreation and Parks Department on February 3, 2015. Bids were received from the following companies:
Status Amount
General Temperature FBE $78,800
Capital City Mechanical MAJ $87,000
Aggressive Mechanical MAJ $114,000
After reviewing the proposals that were submitted, it was determined that General Temperature Control, Inc. was the lowest and most responsive bidder.
General Temperature Control, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Party:
General Temperature Control, Inc.
970 Walnut Street, Canal Winchester, OH 43110
Bob Billings 614-837-3888
CC# 311201236 Exp. 3/10/16
Columbus Employees: 15+
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed prior to the start of the busy season for the course.
Fiscal Impact:
$87,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 712 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with General Temperature Control for the removal and replacement of Mentel Memorial Golf Course HVAC system; to authorize the City Auditor to transfer $87,000.00 within the Recreation and Parks Voted Bond Fund; to amend the 2014 Capital Improvement Budget; to authorize the expenditure of $78,800.00 with a contingency of $8,200.00 for a total of $87,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($87,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on February 3, 2015 for the Mentel Memorial Golf Course HVAC system project; and
WHEREAS, funds are being moved to alternate projects within Fund 712 to establish correct funding locations for this project; and
WHEREAS, the 2014 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Fund 712; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed prior to the start of the busy season for the course; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $87,000.00 within the Recreation and Parks Voted Bond Fund 712 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510429-100017 (General Golf Facilities) 753917 6621 $87,000.00
TO:
Project OCA Code Object Level 3 Amount
510429-100023 (Mentel Memorial Golf Course Improvements) 742923 6621 $87,000.00
SECTION 2. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 712; 510429-100017; General Golf Facilities; $146,020 (SIT Supported)
Fund 712; 510429-100023; Mentel Memorial Golf Course Improvements; $0 (SIT Supported)
AMENDED TO:
Fund 712; 510429-100017; General Golf Facilities; $59,020 (SIT Supported)
Fund 712; 510429-100023; Mentel Memorial Golf Course Improvements; $87,000 (SIT Supported)
SECTION 3. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with General Temperature Control for the removal and replacement of Mentel Memorial Golf Course HVAC system.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the expenditure of $87,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 712, as follows:
Project OCA Code Object Level 3 Amount
510429-100023 (Mentel Memorial Golf Course Improvements) 742923 6621 $87,000.00
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 8. That for the reasons stated in the Preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.