Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Environmental Remediation Contractor in the amount of $76,953.80, for the Griggs Reservoir Environmental Remediation Project, Division of Water Contract Number 2000.
Work under this project consists of preparing the site for soil excavation activities within the wooded setting, testing and waste disposal in accordance with OSHA and USEPA regulations, coordinating transport and disposal spoil material, and backfilling excavation to grade.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The project consists of removing hanzardous waste and provide soil testing from the banks of Griggs Reservoir near the City of Columbus Indian Village Day Camp. Griggs Reservoir is a water supply source for the Dublin Road Water Treatment Plant, one of three City of Columbus drinking water treatment facilities. Site remediation is part of a Voluntary Action Plan with Ohio EPA. No community outreach was performed for this project. The work is being coordinated with the Ohio EPA.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven bids on November 7, 2012 from: Environmental Management Specialists - $40,258.90; Environmental Remediation Contractor - $76,953.80; Water Quality Systems - $96,256.02; Environmental Enterprises, Inc. - $106,337.99; Conie Construction Co. - $110,832.70; Metropolitan Environmental Services - $113,970.87; King Development Ltd. (King Environmental Group) - $225,701.85.
The bid of Environmental Management Specialists, the apparent low bidder at the time of bid opening, was deemed non-responsive. The Department's bid documents required lighter weight equipment than what Environmental Management Specialists was intending to utilize as confirmed through phone interviews by the design professional, CH2M Hill, Inc. The reason for the equipment weight restrictions is access to the project site which is over an old bridge owned by the Department of Recreation and Parks that is in compromised condition.
The Division's project manager has recommended the award go to Environmental Remediation Contractor as the lowest, best, most responsive, and responsible bidder, and Department management have agreed.
VENDOR: Environmental Remediation Contractor's Contract Compliance Number is 45-2452075 (expires 10/25/14, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Environmental Remediation Contractor.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as this project will remove mercury-contaminated material from the banks of Griggs Reservoir, near the City of Columbus Indian Village Day Camp. Work needs to be conducted during the off-season in order to avoid safety concerns of the remediation contractor in the vicinity of the children attending camp. The schedule has been coordinated between Public Utilities and Recreation and Parks staff.
5. FISCAL IMPACT: Funds for this expenditure are included in the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to execute a construction contract with Environmental Remediation Contractor for the Griggs Reservoir Environmental Remediation Project; for the Division of Water; to authorize an expenditure up to $76,953.80 within the Water Works Enlargement Voted Bonds Fund; and to declare an emergency. ($76,953.80)
Body
WHEREAS, seven bids for the Griggs Reservoir Environmental Remediation Project were received and publicly opened in the offices of the Director of Public Utilities on November 7, 2012; and
WHEREAS, Environmental Remediation Contractor was deemed the lowest, best, most responsive, and responsible bidder, in the amount of $76,953.80; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Griggs Reservoir Environmental Remediation Project to Environmental Remediation Contractor; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Environmental Remediation Contractor for the Griggs Reservoir Environmental Remediation Project, in an emergency manner in order to test and remove hazardous waste, which is near the City of Columbus Indian Village Day Camp, a site visited by children, during the off-season , for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Griggs Reservoir Environmental Remediation Project with the lowest, best, most responsive, and responsible bidder, Environmental Remediation Contractor, 29 W. Third Avenue, Columbus, Ohio 43201; in the amount of $76,953.80; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That an expenditure up to $76,953.80 is hereby authorized for the Griggs Reservoir Environmental Remediation Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690446-100002 (New Funding), OCA Code 664462, Object Level Three 6621.
SECTION 3. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.