Explanation
BACKGROUND: The Department of Public Safety, Division of Police, upgraded its existing Automated Fingerprint Identification System (AFIS) in 2005. The Division of Police uses this technology for fingerprint identification. This ordinance is requesting funding for maintenance for approximately four months beginning March 2010 in the total amount of $143,047.60. Approximately $132,530.60 of this maintenance amount will be funded from the General Fund. The remaining $10,517.00 will be funded with Law Enforcement Seizure Funds. The total amount of $143,047.60 will enable the Division to process payment for four months of the contract. Another ordinance will be required later this year to complete the funding of the entire contract for AFIS.
There is also a need to transfer funds within the Division of Police's 2010 General Fund budget.
Bid Information: The proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandate the maintenance contract be purchased from the sole source provider, Morpho Trak, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 33-0154789, expires 10/06/2011
Emergency Designation: Emergency legislation is necessary so that Police may continue to check fingerprints utilizing the existing technology and contractor.
FISCAL IMPACT: This ordinance authorizes an expenditure of $143,047.60 for a contract with Morpho Trak for maintenance of the Automated Fingerprint Identification System (AFIS). Approximately $60,000 was budgeted in the 2010 Police General Fund budget for this purpose. The balance of funds will be transferred from within the Police's General Fund, and in addition to monies from the Law Enforcement Seizure Funds. In 2009, $516,615.17 was encumbered and spent using General ans Safety Grant for a 15 month maintenance contract from December 2008 through February, 2010.
Title
To authorize and direct the Director of Public Safety to enter into a maintenance contract with Morpho Trak, Inc. for the Division of Police's Automated Fingerprint Identification System (AFIS) in accordance with sole source procurement provisions of the Columbus City Codes, to transfer funds within the Police's General Fund Budget, to authorize the expenditure of $143,047.60 from the General Fund and the Law Enforcement Seizure Funds; and to declare an emergency. ($143,047.60)
Body
WHEREAS, the Division of Police needs a maintenance agreement for the current Automated Fingerprint Identification System (AFIS); and
WHEREAS, monies from the General Fund and the Law Enforcement Seizure fund will enable the Division to fund the contract for approximately four months, and
WHEREAS, the AFIS system is an invaluable tool for law enforcement in the identification of fingerprints; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07(e) (Sole Source) of the Columbus City Codes, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract for maintenance of the AFIS system for the immediate preservation of the public peace, property, health, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into contract with Morpho Trak, Inc. for the purchase of a maintenance agreement for the Automated Fingerprint Identification System (AFIS) for the Division of Police, Department of Public Safety.
SECTION 2. That said contract shall be awarded in accordance with the provisions of Section 329.07(e) (Sole Source) of the Columbus City Code, 1959.
SECTION 3. That funds need to be transferred in the General Fund as follows:
From:
Dept. Fund Obj. Level (1) Obj. Level (3) OCA Amount
3003 010 02 2248 300707 $80,000.00
To:
Dept. Fund Obj. Level (1) Obj. Level (3) OCA Amount
3003 010 03 3372 300798 $80,000.00
SECTION 4. That the expenditure of $143,047.60, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03 | FUND 010 | OBJ LEV (01) 03 | OBJ LEV (03) 3372 | OCA 300798 | AMOUNT $132,530.60
DIV 30-03 | FUND 010 | OBJ LEV (01) 03 | OBJ LEV (03) 3372 | OCA 301838 | SUB FUND 002 | AMOUNT $10,517.00
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.