Explanation
BACKGROUND: The Division of Police needs to purchase eighty(80) Smith and Wesson M&P full size .40 caliber semi-automatic pistols for two new recruit classes. One began training in July 2012 and the second class is set to begin in December 2012.
Additional Needs: Expenses associated with recruit classes are budgeted in the transfer category until needed. Therefore, funds need to be transferred within the General Fund budget of the Division of Police from Object Level (1) 10 to Object Level (1) 02 in order to purchase these pistols for the two recruit classes.
Bid Information: Formal Bid # SA004494 was opened on July 19, 2012. Two responses were received as follows:
Standard Law Enforcement $29,200.00
Vance Outdoors $30,047.20
Both bidders are majority business entities.
Based on the lowest, most responsive and best bid received, the Division of Police recommends the award to Standard Law Enforcement Supply Co.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 341056475, expires 5-10-2014.
EMERGENCY DESIGNATION: Emergency legislation is requested to provide these pistols to recruits that started class in July, 2012.
FISCAL IMPACT: This ordinance authorizes the purchase of eighty (80) Smith and Wesson semi-automatic pistols from Standard Law Enforcement Co. in the amount of $29,200.00 from the General Fund for the Division of Police. These funds were budgeted in Object Level (1) 10 of the Division's 2012 General Fund Budget. A total of $36,890.00 was spent in 2011 for the purchase of 100 pistols.
Title
To authorize the City Auditor to transfer funds within the Division of Police's General Fund Budget; to authorize and direct the Director of Finance and Management to enter into a contract with Standard Law Enforcement Supply Co. for the purchase of semi-automatic pistols for the Division of Police, to authorize the expenditure of $29,200.00 from the General Fund; and to declare an emergency. ($29,200.00)
Body
WHEREAS, a formal bid opening was held on July 19, 2012 for the purchase of semi-automatic pistols; and
WHEREAS, the Division of Police, Department of Public Safety needs to enter into a contract for the purchase of semi-automatic pistols for its recruit classes; and
WHEREAS, Standard Law Enforcement Supply Co. was the lowest, most responsive, and best bid received; and
WHEREAS, funds need to be transferred within the Division of Police's General Fund Budget; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these semi-automatic pistols for police recruits for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Standard Law Enforcement Supply Co. for the purchase of semi-automatic pistols for the Division of Police, Department of Public Safety, based on the above vendor's bid being the lowest and best bid received.
SECTION 2.That funds in the Division of Police's General Fund Budget, Div 30-03, Fund 010 be transferred as follows:
From:
OBJ LEVEL (1) 10| OBJECT LEVEL (3) 5501| OCA #900076| AMOUNT $29,200.00|
To:
OBJ LEVEL (1) 02| OBJECT LEVEL (3) 2215| OCA #301572| AMOUNT $29,200.00|
SECTION 3. That the expenditure of $29,200.00, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03| FUND 010| OBJ LEVEL (1) 02| OBJECT LEVEL (3) 2215| OCA# 301572|
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.