Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to renew a contract with Heritage Health Solutions, Inc. in the amount of $72,565.56 to process prisoner medical claims as needed by the Division of Police. The scope of services outlined in the City’s Request for Proposal include: processing, negotiating, and auditing prisoner medical claims.
The specifications within the RFQ allow for the option of three (3), one (1) year renewals. Consequently, the term of the contract could potentially be four (4) years. The annual cost for the renewals will be based on a fee schedule established in RFQ026068. This is the second (2) year renewal based on the original RFQ026068 that was authorized by Ordinance 3375-2023 and first year renewal Ordinance 3076-2024. The current year contract expires on December 14, 2025.
BID INFORMATION: An evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a Request for Proposal, RFQ026068, opened on October 26, 2023. There were two response received. One response was from CareWorks and the other was Heritage Health Solutions, Inc. The committee recommended Heritage Health Solutions, Inc as the vendor to award the contract.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE: CC 047074 Expires 11/6/2025
FISCAL IMPACT: This ordinance authorizes an expenditure of $72,565.56 from the 2025 General Fund Budget for processing prisoner medical claims for the Division of Police. Funds were budgeted in the Division's 2025 General Fund Budget.
Title
To authorize the Director of Public Safety to renew a contract with Heritage Health Solutions, Inc. for the Division of Police, for the purpose of processing, negotiating, and auditing prisoner medical claims; and to authorize the expenditure of $72,565.56 from the General Fund. ($72,565.56)
Body
WHEREAS, the City of Columbus Division of Police needs to renew an existing contract with Heritage Health Solutions, Inc for processing, auditing, and negotiating prisoner medical claims, effective December 15, 2025 until December 14, 2026; and,
WHEREAS, Heritage Health Solutions, Inc shall process, audit, and negotiate prisoner medical claims as needed by Police Personnel; and,
WHEREAS, funds are budgeted in the Division’s 2025 General Fund Budget; and,
WHEREAS, an evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a request for proposal RFQ026068, opened on October 26, 2023.
WHEREAS, the committee recommended that Heritage Health Solutions, Inc be awarded the contract, which can be renewed for three additional one year terms; and, Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to renew an existing contract with Heritage Health Solutions, Inc for the purpose of processing, auditing, and negotiating prisoner medical claims for the Division of Police.
SECTION 2. That the expenditure of $72,565.56 or so much thereof as may be needed, is hereby authorized in Fund 1000, object class 03 General Fund-Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.