Explanation
BACKGROUND: For the option to purchase Personal Safety Products for employees of various agencies. The term of the proposed option UTC contract would be two (2) years. Contract is through November 30, 2008. The Purchasing Office opened formal bids on September 21, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with City Code (Solicitation SA002153 MEL) Forty Six (MAJ:44, MBE:0, FBE:02) bids were solicited; Seven (7) (FBE:1 MAJ:6) bids were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
Safety Solutions, MAJ CC- 310808325 (Expires 7/5/08), $170,000.00
Fire Safety Services, Inc., MAJ CC- 340962724 (Expires 4/1/08) , $35,000.00
Global Protection, MAJ CC- 043043077 (Expires 5/19/08), $25,000.00
IE (Industrial Environmental) Monitoring Instruments, Inc., MAJ CC-311326702 (Expires 4/16/08), $20,000.00
Total Estimated Annual Expenditure: $250,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Fund. Various agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into four (4) UTC contracts for the option to purchase Personal Safety Products, to authorize the expenditure of four (4) dollars to establish the contract from the Purchasing UTC Contract Fund, and to declare an emergency. ($4.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 21, 2006 and selected the lowest, responsive, responsible and best bids. Seven (7) bids were received. Jendco Safety Supply was deemed non-responsive as they failed to submit a required signature. and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, these personal safety products are used by City employees to ensure safety and compliance with laws and regulations, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of various City agencies in that it is immediately necessary to enter into a contract(s) for an option to purchase personal safety products, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Personal Safety Products with Solicitation SA002153 MEL as follows:
Safety Solutions: Primary: Item# 1-8, 10-15, 18,19, 21, 23-27, 29, 30, 32-34, 36, 38, 39; 40,42, 45, 47-50, 51,52, 54, 55, 57-60; 61-64; Additional Manufacturers: Gateway Safety, Protective Industrial Products, OccuNomix, West Chester Holdings, Inc., Swift First Aid, Spilfyter, Accuform, Euranco Safety, Inc., U.S. Safety, Guardian Fall Protection, and Abus Padlocks & Security Products; Amount: $1.00
Fire Safety Services, Inc.: Primary: Item# 16, 17, 28, and 44:
Secondary: Item#14, 15 and 45: Amount $1.00
IE (Industrial Environmental) Monitoring Instruments, Inc.: Secondary: Item# 6: Amount $1.00
Global Protection: Secondary: Item# 1, 33, and 49: Amount $1.00
No bids received for Items 9, 20, 22, 31, 37, 43, 46, and 56
SECTION 2. That the expenditure of $4.00 is hereby authorized from Purchasing UTC Contract Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.