Explanation
1. BACKGROUND:
This ordinance authorizes the City Auditor to set up a certificate in the amount of $80,000.00 for the purchase and installation of snow and lighting equipment for the Department of Public Service, Division of Traffic Management. These purchases will be made through the City of Columbus Purchasing Office. All bids will be obtained and contracts awarded in compliance with the relevant provisions of the Columbus City Code Chapter 329. This ordinance will set up the funding required to enter into contract with the vendor on an as-needed basis. Competitive bids will be solicited and opened by the Purchasing Office, obtained through any current universal term contract, or state term contract as authorized by ordinance number 582-87. This equipment will be used by the Division of Traffic Management in the daily operation of traffic management duties and to clear snow from City of Columbus streets and public right of way.
2. FISCAL IMPACT: Funding is budgeted and available within the Municipal Motor Vehicle Tax Fund (2266).
3. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure will be made for equipment and as such does not require MWBE goals to be established.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the snow and lighting equipment can be purchased and installed and be available for winter operations before the winter season begins.
Title
To authorize and direct the City Auditor to set up a certificate in the amount of $80,000.00 for the purchase and installation of snow and lighting equipment for the Department of Public Service, Division of Traffic Management; to authorize and direct the Director of Finance and Management to solicit bids and enter into contract for the purchase and installation of snow and lighting equipment on behalf of the Department of Public Service, Division of Traffic Management; to authorize the expenditure of up to $80,000.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($80,000.00).
Body
WHEREAS, it is necessary that the City Auditor set up a certificate in the amount of $80,000.00 for the purchase and installation of snow and lighting equipment for the Department of Public Service, Division of Traffic Management; and
WHEREAS, the Purchasing Office will solicit competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding; and
WHEREAS, it is necessary that the Director of Finance and Management enter into contract for the purchase and installation of snow and lighting equipment for the Department of Public Service, Division of Traffic Management; and
WHEREAS, this expenditure will be made for equipment and as such does not require MWBE goals to be established; and
WHEREAS, it is necessary to authorize the expenditure of up to $80,000.00 from the Municipal Motor Vehicle Tax Fund, Fund 2266; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the City Auditor to set up a certificate for the purchase and installation of snow and lighting equipment so that the Director of Finance and Management is able to solicit bids and enter into contract, so that the equipment will be available for winter operations thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to set up a certificate in the amount of $80,000.00 for the purchase and installation of snow and lighting equipment for the Department of Public Service, Division of Traffic Management.
SECTION 2. That the Director of Finance and Management is hereby authorized to enter into contract for the purchase and installation of snow and lighting equipment for the Department of Public Service, Division of Traffic Management in accordance with the relevant provisions of the Columbus City Code Chapter 329 or using State Term Contracts authorized per ordinance number 582-87.
SECTION 3. That the expenditure of $80,000.00, or as much thereof as may be needed, is hereby authorized in Fund 2266, the Municipal Motor Vehicle Tax Fund, Dept-Div 5913 (Department of Public Service, Division of Traffic Management) in Object Class 06 (Equipment) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Public Service. All contracts will be entered into in compliance with the relevant provisions of the Columbus City Code, Chapter 329.
SECTION 7. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.