Explanation
1. BACKGROUND: This Ordinance authorizes the Public Utilities Director to enter into an agreement with and to authorize payment to the Ohio Department of Transportation (ODOT) for the Mound Street Connector Project (ODOT Project FRA-70-15.25, PID 94271). The total estimated construction cost for this project is $30,870,400.00 and the Division of Water's estimated share is $179,530.00.
This project consists of installing approximately 1000 linear feet of 8 inch water line in Mound Street.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to install a new 8-inch water line along Mound Street which will reinforce the existing water distribution system in the downtown area. This project could improve economic development resulting from the availability of water along a section of a street that does not currently have water.
This agreement consists of the City committing to pay an estimated amount as prepared by the Ohio Department of Transportation, Office of Estimating; that the total cost and expenses of the project are only an estimate and may be adjusted by the State; that the City agrees that change orders and extra work contracts may be required to fulfill the construction contract and shall be processed as needed; and that the State shall not approve a change order or extra work contract until it gives notice, in writing, to the City.
3. EMERGENCY DESIGNATION: ODOT anticipates construction to begin on July 29, 2013 and to be completed on October 30, 2014. To meet ODOT scheduled sale date of May 23, 2013, the Division of Water needs to submit payment to the agency no later than May 10, 2013.
4. FISCAL IMPACT: The Division of Water's cost of construction for this project is estimated at $179,530.00. Once the project is complete, any remaining funds from the water lien portion will be returned to the City.
A transfer of funds will be needed within the Water Super Build America Bonds Fund as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with the Director of the Ohio Department of Transportation for the Mound Street Connector Project ; to authorize a transfer and expenditure up to $179,530.00 within the Water Super Build America Bonds Fund; to amend the 2013 Capital Improvements Budget; for the Division of Water; and to declare an emergency. ($179,530.00)
Body
The following Ordinance enacted by the City of Columbus, Ohio, hereinafter referred to as the Legislative Authority or Local Public Agency or "LPA", in the matter of the stated described project.
WHEREAS, the Public Utilities Director would like to enter into an agreement with and authorize payment to the Ohio Department of Transportation (ODOT) for the Mound Street Connector Project (ODOT Project FRA-70-15.25, PID 94271); and
WHEREAS, this project consists of installing approximately 1000 linear feet of 8 inch water line in Mound Street; and
WHEREAS, the City shall cooperate with the Director of Transportation in the above described project as follows:
WHEREAS, the City agrees to assume and bear one hundred percent (100%) of the entire cost of construction for the water line improvements, and
WHEREAS, this agreement consists of the City committing to pay an estimated amount as prepared by the Ohio Department of Transportation, Office of Estimating; that the total cost and expenses of the project are only an estimate and may be adjusted by the State; that the LPA agrees that change orders and extra work contracts may be required to fulfill the construction contract and shall be processed as needed; and that the State shall not approve a change order or extra work contract until it gives notice, in writing, to the City.
WHEREAS, the share of the cost of the City is now estimated in the amount of $179,530.00 but said estimated amount is to be adjusted in order that the City's ultimate share of said improvement shall correspond with said percentages of actual costs when said actual costs are determined; and
WHEREAS, the City desires the Director of Transportation to proceed with the aforesaid water line improvement; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Super Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Public Utilities Director to enter into agreement with the Director of the Ohio Department of Transportation for the Mound Street Connector Project; in an emergency manner in order to submit payment to them no later than May 10, 2013; thereby immediately preserving the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement with and to authorize payment to the Ohio Department of Transportation (ODOT) for the Mound Street Connector Project (ODOT Project FRA-70-15.25, PID 94271); in the amount of $179,530.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $179,530.00 within the Department of Public Utilities, Division of Water, Water Super Build America Bonds Fund, Fund No. 610, Dept/Div. No. 60-09, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
610 | 690359-100003 (carryover) | SWE-CW-106 (RWL) | 613593 | -$179,530.00
610 | 690236-100000 (carryover) | Water Main Rehab. | 610236 | +$179,530.00
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
610 | 690359-100003 (carryover) | SWE-CW-106 (RWL) | $298,939 | $119,409 | -$179,530
610 | 690236-100000 (carryover) | Water Main Rehab. | $0 | $179,530 | +$179,530
SECTION 4. That the estimated sum of One Hundred Seventy-Nine Thousand Five Hundred Thirty and 00/100 Dollars, ($179,530.00) or so much thereof as may be needed be and is hereby authorized to be expended from the Water Super Build America Bonds Fund, Fund 610, Division of Water, Dept.-Div. 60-09, Object Level One 06, Object Level Three 6629, Project 690236-100000 (carryover), OCA Code 610236, in the Mound Street Connector Project for the improvement described above and the fiscal officer is hereby authorized and directed to issue an order on the treasurer for said sum upon the requisition of the Director of the Ohio Department of Transportation to pay the cost and expense of said improvement.
SECTION 5. That the City hereby requests the Director of Transportation to proceed with the aforesaid highway improvement.
SECTION 6. That the City enter into a contract with the State of Ohio, and that the Public Utilities Director be and is hereby authorized to execute said contract, providing for the payment of the City the sum of money set forth herein above for improving the described project.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.