Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for pavement markings such as turn arrows and lane separation throughout the City to promote pedestrian safety and expedite vehicular traffic flow. The Purchasing Office has solicited formal competitive bids for the purchase of pavement marking materials in the process of establishing universal term contracts (UTCs). This ordinance authorizes the expenditure of monies for these pavement marking materials per the terms and conditions of these universal term contracts. A listing of the commodities, Vendors, UTCs and dollar amounts is attached to this ordinance. The total cost of the commodities needed totals $360,162.50.
This ordinance authorizes the purchases per the existing UTC contracts to meet the Division's anticipated needs for this year for pavement marking materials in the amount of $360,162.50.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Ennis Paint Inc., Sherwin Williams Company, Potter Industries Inc., and Flint Trading Inc.
2. CONTRACT COMPLIANCE
Ennis Paint Inc.'s contract compliance #752657523 and expires: 4/1/2011
Sherwin Williams Company's contract compliance # 340526850 and expires: 8/19/2010
Potter Industries Inc.'s contract compliance # 221933307 and expires: 6/3/2011
Flint Trading Inc.'s contract compliance # 561736552 and expires: 7/22/2010
3. FISCAL IMPACT:
Funding for these commodities exists in the Streets and Highways G.O. Bonds Fund due to the cancellations of encumbrances from completed projects.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed pavement marking commodities as soon as possible to provide sufficient supply to meet the Division's schedules at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of pavement marking materials per the terms and conditions of existing universal term contracts for the Division of Planning and Operations; to amend the 2009 CIB; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $360,162.50 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($360,162.50)
Body
WHEREAS, the Purchasing Office has solicited bids and established universal term contracts for the purchase of pavement marking material commodities; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled replacement of these pavement markings; and
WHEREAS, it is necessary to transfer monies between projects to fund the purchase of said commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to establish purchase orders for this purpose, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of pavement marking commodities per the terms and conditions of existing universal term contracts for the Division of Planning and Operations as described below.
Fund/ Project #
704 / 540013-100000
1. FL003990
Ennis Paint Inc.
Pavement Marking Materials - $41,800.00
2. FL003989
Sherwin Williams Co
Pavement Marking Materials - $179,482.50
3. FL004255
Potter Industries Inc.
Pavement Marking Materials - $38,880.00
4. FL004351
Flint Trading Inc.
Pavement Marking Materials - $40,000.00
5. FL004336
Flint Trading Inc.
Pavement Marking Materials - $50,000.00
6. FL004335
Ennis Paint Inc.
Pavement Marking Materials - $10,000.00
Total: $360,162.50
Section 2. That the expenditure of $360,162.50 be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Dept.-Div. 59-11, Division of Planning and Operations, O.L. 01-03 Codes 06-6651, OCA Code 591147, Project 540013-100000 to pay the cost thereof.
Section 3. That the 2009 CIB authorized within ordinance 0806-2009 be amended due to cancellation of encumbrances from completed projects as follows:
Fund / Project / Project / Current CIB Amount / amendment amount / CIB amount as amended
704 / 530086-100000 / Misc. Intersection Improve. / $25,000.00 (Carryover) / $139,022.00 (Carryover) / $164,022.00 (Carryover)
704 / 530301-100000 / Bridge Rehabilitation / $528,879.00 (Carryover) / $2,604.00 (Carryover) / $531,483.00 (Carryover)
Section 4. That the 2009 CIB authorized within ordinance 0806-2009 be amended to provide sufficient authority for this commodity acquisition as follows:
Fund / Project / Project / Current CIB Amount / amendment amount / CIB amount as amended
704 / 530086-100000 / Misc. Intersection Improve. / $164,022.00 (Carryover) / ($139,022.00) (Carryover) / $164,022.00 (Carryover)
704 / 530301-100000 / Bridge Rehabilitation / $531,483.00 (Carryover) / ($143,484.00) (Carryover) / $387,999.00 (Carryover)
704 / 590136-100000 / East Broad TIF / $98,253.00 (Carryover) / ($77,659.00) (Carryover) / $20,594.00 (Carryover)
704 / 540013 - 100000 / Permanent Pavement Markings - Commodities / $89,914.00 (Carryover) / $360,163.00 (Carryover) / $450,077.00 (Carryover)
Section 5. To move cash and appropriation between projects within Fund 704, the Streets and Highways G.O. Bonds Fund as follows:
FROM:
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 530086-100000 / Misc. Intersection Improve. / 06-6600 / 590122 / $139,021.41
704 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 704301 / $143,483.05
Total Transfer from: $360,162.50
TO:
Fund / Project # / Project / Object Level Three Codes / OCA Code / Amount
704 / 540013 - 100000 / Permanent Pavement Markings - Commodities / 06-6600 / 591147 / $360,162.50
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.