Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to modify a contract on behalf of the Facilities Management Division with Decker Construction for renovation of the asphalt parking lot at the Police Academy, 1000 North Hague Avenue. The contract was formally bid through SA003969, May 31, 2011.
The parking lot and adjacent roadways into the Police Academy have not been sealed and restriped since the facility was first completed in 2004. The scope of this project will be to crack seal joints and cracks, reseal the parking and driving surfaces, and restripe.
Emergency action is requested so that the contractor will be able to complete these asphalt renovations as quickly as possible once suitable daytime and evening temperatures make it suitable to perform this work.
Decker Construction Company Contract Compliance No. 31-0983557 expiration date February 3, 2014.
Fiscal Impact: The cost of this contract is $47,327.60. Funding is available in the Safety Voted Bond Fund.
Title
To authorize the Director of Finance and Management to modify a contract on behalf of the Facilities Management Division with Decker Construction for renovation of the asphalt parking lot at the Police Academy, 1000 North Hague Avenue; to authorize the expenditure of $47,327.60 from the Safety Voted Bond Fund; and to declare an emergency. ($47,327.60)
Body
WHEREAS, the Facilities Management has a contract with Decker Construction for asphalt repair and renovation; and
WHEREAS, it is necessary to modify the contract with Decker Construction for the renovation of the asphalt parking lot at the Police Academy, 1000 North Hague Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to modify a contract with Decker Construction for the renovation of the asphalt parking lot at the Police Academy, 1000 North Hague Avenue, so that the contractor will be able to initiate asphalt renovations as quickly as possible, thereby, preserving the public health, peace, property, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is here by authorized to modify a contract on behalf of the Facilities Management Division with Decker Construction for the renovation of the asphalt parking lot at the Police Academy, 1000 North Hague Avenue.
SECTION 2. That the expenditure of $47,327.60, or so much thereof as may be necessary in regards to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Dept. /Div.: 30-03
Fund: 701
Project: 330021-100000
OCA: 713321
Object Level 01: 06
Object Level 03: 6620
Amount: $47,327.60
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.