Explanation
Background: This ordinance authorizes the Franklin County Municipal Court Clerk to enter into the third year of a three year contract with Huntington National Bank for the provision of bank and credit card services; authorizes the transfer of $20,000.00 within the Clerk's 2008 general fund budget; authorizes an expenditure of $41,517.00 from the Clerk's general fund; and to declare an emergency. ($41,517.00)
Ordinance 2167-2006 approved by Council on December 11, 2006 authorized the first year of a three year contract with Huntington National Bank for the provisions of bank and credit card services.
Fiscal Impact: Funds totaling $41,517.00 are available within the Clerk's 2008 general fund budget.
The Clerk's office has a savings in personnel of $20,000.00 as a result of unexpected staff turnovers (resulting in delays in hiring) and disabilities. The Clerk is requesting a transfer of said funds to banking services to help relieve the budget shortfall.
The Clerk's office receives earnings credit on funds deposited with the Huntington National Bank, which are used to offset the bank service fees. These credits are based on the current federal fund (interest) rate set by the Federal Reserve. The recent decline in this rate caused a decrease in these earnings credits causing a commensurate increase in the Court Clerk's banking service costs. Due to this increase, the 2008 appropriation needed for the third year of a three year contract with Huntington National Bank (commencing December 31, 2008), was used to cover the 2008 bank service shortfall; therefore, causing a shortfall in the 2009 budget.
Contract Modifications:
2006 - Ordinance 2167-2006 - $40,000.00
2007 - First Modification - Ordinance 1519-2007 - No Additional Funds Required
2008 - Second Modification - Ordinance 1007-2008 - $80,000.00
2008 - Third Modification - $41,517.00
Contract Compliance Number: 31-0966785
Expiration Date: 09/21/2009
Title
To authorize and direct the Franklin County Municipal Court Clerk to enter into a contract with Huntington National Bank for the provision of bank and credit card services; to authorize the transfer of $20,000.00 within the Clerk's 2008 operating budget; to authorize an expenditure of $41,517.00 from the General Fund; and to declare an emergency. ($41,517.00)
Body
Whereas, on December 11, 2006, Council passed ordinance 2167-2006 to establish a three year contract with Huntington National Bank for the provision of bank and credit card services for the Franklin County Municipal Court Clerk's office; and
Whereas, on November 5, 2007, Council passed ordinance 1519-2007 to enter into the second year of a three year contract with Huntington National Bank; and
Whereas, on July 14, 2008, Council passed ordinance 1007-2008 to increase and modify the second year of a three year contract; and
Whereas, the second year of the three contract expires on December 31, 2008; and,
Whereas, it is necessary for the Clerk to enter into the third year of a three year contract with Huntington National Bank for the provision of bank and credit card services; and,
Whereas, an emergency exists in the daily operations of the Franklin County Municipal Court Clerk's office in that it is necessary to authorize said contract to continue the bank services without interruption, for the immediate preservation of the public peace, health, safety and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Franklin County Municipal Court Clerk is authorized and directed to enter into the third year of a three year contract with Huntington National Bank in the amount of $41,517.00, for the provision of bank and credit card services.
Section 2. That the City Auditor be and is hereby authorized and directed to transfer $20,000.00 within the Franklin County Municipal Court Clerk's general fund as follows:
Transfer From Transfer To
Amount $20,000.00 $20,000.00
Fund 010 010
Subfund 01 01
Department 26 26
Object Level One 01 03
Object Level Three 1000 3348
OCA Code 260158 260166
Section 3. That the expenditure of $41,517.00 or so much thereof as may be necessary is hereby authorized to be expended from the Clerk's general fund, fund 010, subfund 01, department 2601, oca 260166, object level one 03, object level three 3348 to contract with the Huntington National Blank and that the Auditor is hereby authorized to draw warrants upon the treasury for services there under upon receipt of invoices from the Franklin County Municipal Court Clerk.
Section 4. That in accordance with 329.27 of the Columbus City Code, Council found that the best interest of the City was served by waiving Section 329.06 (Competitive Sealed Bidding) of the Columbus City Code.
Section 5. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.