Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Utilities to enter into a contract modification with DLZ Ohio, Inc., for construction administration/inspection services for Department of Public Utilities construction projects bid during the calendar years 2023 through 2025 as part of the Construction Administration/Construction Inspection Services 2023-2025 contracts.
The construction project to be administered by DLZ Ohio, Inc. under this contract modification is CIP #650872-141004 Lateral Lining - Blueprint North Linden 1 - Hudson McGuffey.
This work will primarily be performed in Community Planning Area “40 - North Linden”.
1.1. Amount of additional funds to be expended: $1,822,179.64
Original Contract: $725,135.69 (ORD 1768-2023 PO402691)
Modification #1: $1,191,867.05 (ORD 2111-2023 PO411979)
Modification #2: $1,822,179.64 (current)
Total $3,739,182.38
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2023 - 2025 and modifications were anticipated and explained in the original legislation under Ordinance 1768-2023.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2023-2025) timeframe.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between DLZ Ohio, Inc. and Department of Public Utilities project staff based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and the time estimated to be needed to perform contract tasks.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This work will ensure the Department’s construction projects are performed correctly and will last the anticipated service life. No community outreach is planned at this time.
3. CONTRACT COMPLIANCE INFORMATION
DLZ Ohio, Inc. contract compliance number is CC-004939 and expires 10/24/2024.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. DLZ OHIO, INC. is ODI certified as an MBE. As shown in the Utilization Plan attached to this ordinance, DLZ OHIO, INC. plans to use one sub-consultant on this task that is also a City-certified MBE. The MBE/WBE spend for this project is anticipated to be 100%.
The subcontractors DLZ Ohio, Inc. proposes to use for this contract are listed below:
Company Name City/State ODI Certification Status
Smoot Construction Columbus, Ohio MBE
DLZ Ohio, Inc.’s and Smoot Construction’s certification are in good standing at the time of this contract modification.
5. FISCAL IMPACT
Funds are appropriated and available within the Sanitary Bond Fund, Fund 6109, for this expenditure. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Sanitary Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to enter into a contract modification with DLZ Ohio for the Lateral Lining - Blueprint North Linden 1 - Hudson McGuffey Project; to authorize an amendment to the 2023 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Sanitary Bond Fund; and to expend up to $1,822,179.64 from the Sanitary Bond Fund for the contract modification. ($1,822,179.64)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, DLZ Ohio, Inc. was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 1768-2023 authorized the contract with DLZ Ohio, Inc. for these services and assigned the task to be performed; and
WHEREAS, an additional construction inspection/administration task needs to be performed; and
WHEREAS, the contract with DLZ Ohio, Inc. will need to be modified to add this task to the contract and to add funding to pay for the task; and
WHEREAS, an amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation within the Sanitary Bond Fund to align cash and appropriation with the proper project; and
WHEREAS, funds must be expended to pay for the construction administration and inspection services DLZ Ohio provides under the Construction Administration/Construction Inspection Services 2023-2025 contract; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvement Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6109 / 650876 - 111201 / Volunteer Sump Pump Program - Blueprint North Linden 1, Phase 3 (Voted Sanitary Carryover) / $1,388,625.00 / $0.00 / ($1,388,625.00)
6109 / 650876 - 157001 / Volunteer Sump Pump Program - Blueprint James Livingston 5, Phase 1 (Voted Sanitary Carryover) / $740,489.00 / $306,934.00 / ($433,555.00)
6109 / 650872-141004 / Lateral Lining - Blueprint North Linden 1 - Hudson McGuffey (Voted Sanitary Carryover) / $0.00 / $1,822,180.00 / $1,822,180.00
SECTION 2. That the transfer of funds and appropriation between projects within the Sanitary Bond Fund, Fund 6109, is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 3. That the Director of Public Utilities is authorized to enter into a contract modification with DLZ Ohio, Inc., 6121 Huntley Rd, Columbus, Ohio 43229, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $1,822,179.64.
SECTION 4. That an expenditure not to exceed $1,822,179.64 is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 5. Funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.