Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Elite Excavating Company of Ohio, Inc., in the amount of $3,697,714.80; and to encumber funds with the Transportation Division for inspection, testing and prevailing wage coordination services in the amount of $556,500.00; to authorize the City Auditor to transfer a total of $756,711.79 within the Storm Sewer Bond Fund and a total of $303,954.40 within the Water Works Enlargement Voted 1991 bonds fund; and to amend the 2007 Capital Improvements Budget; all in connection with the Greenhill Acres Subdivision Stormwater System Improvements and Waterline Improvements Project. This is a joint project with the Divisions of Sewerage and Drainage ($3,950,260.40) and Power and Water ($303,954.40) using Stormwater and Water Funds respectively.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven bids on August 29, 2007. Bids were received from Elite Excavating Company of Ohio, Inc., $3,697,714.80; Nickolas Savko, $3,986,488.32; George J. Igel & Sons, $4,072,516.44; Complete General, $4,493,473.74; Trucco Construction, $4,495,201.20; Double Z Construction, $4,531,938.60; and Shelly & Sands, $5,069,693.28;. The lowest bid was received from Elite Excavating Company of Ohio, Inc. Additional information regarding each bidder, description of work, contract timeframe and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Storm Sewer Bonds Fund and Water Works Enlargement Voted 1991 Bonds Fund in addition to an amendment to the 2007 Capital Improvements budget to allow sufficient cash and authority in the proper account for these projects.
4. CONTRACT COMPLIANCE INFORMATION:
Number: 20-1643186
Expires: August 8, 2009
Title
To authorize the Director of Public Utilities to execute a construction contract with Elite Excavating Company of Ohio, Inc.; to authorize payment of inspection, material testing and related services to the Transportation Division for the Greenhill Acres Subdivision Stormwater System Improvements and Waterline Improvements Project; to authorize the transfer of $756,711.79 within the Storm Sewer Bond Fund and to authorize the transfer of $303,954.40 within the Water Works Enlargement Voted 1991 bonds Fund; to authorize an amendment to the 2007 Capital Improvements Budget; and to authorize the expenditure of $3,950,260.40 within the Storm Sewer Bond Fund and $303,954.40 within the Water Works Enlargement voted 1991 Bonds Fund for the Divisions of Sewerage and Drainage and Power and Water. ($4,254,214.80)
Body
WHEREAS, seven bid proposals were received and publicly opened in the offices of the Director of Public Utilities on August 29, 2007 for the construction of the Greenhill Acres Subdivision Stormwater System Improvements and Waterline Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Greenhill Acres Subdivision Stormwater System Improvements and Waterline Improvements Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Storm Sewer Bond Fund and the Water Works Enlargement Voted 1991 Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, significant flooding and other stormwater problems have been identified through customer complaints for the area covered by this project; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Greenhill Acres Subdivision Stormwater System Improvements and Waterline Improvements Project with the lowest and best bidder, Elite Excavating Company of Ohio, Inc., 4500 Snodgrass Road, Mansfield, Ohio 44903; in the amount of $3,697,714.80 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to obtain the necessary testing and prevailing wage coordination services from the Transportation Division; and to pay up to a maximum amount of $556,500.00.
SECTION 2. That the said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage and Power and Water.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the purpose of paying the cost of the construction contract, the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division No. 60-15, Storm Sewer Bond Fund, Fund No. 685, Project 610965, Object Level 3 6621, OCA 685965, $3,950,260.40 and Division No. 60-09, Water Works Enlargement Voted 1991 Bond Fund, Fund No. 606, Project 690236, Object Level 3 6629, OCA 642900, $303,954.40
SECTION 7. That the City Auditor is hereby authorized to transfer $756,711.79 within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, Object Level 3 6621 as follows:
TRANSFER FROM:
Proj. No. | Proj. Name | OCA | Amount
610764 | Riverview Drive Street Reconstruction | OCA 685764 | -$756,711.79
TRANSFER TO:
Proj. No. | Proj. Name | OCA | Amount
610965 | Greenhill Acres Subdivision SSI | OCA 685965 | +$756,711.79
SECTION 8. That the City Auditor is hereby authorized to transfer $303,954.40 within the Water works Enlargement Voted 1991 Bonds Fund, Fund 606, Division of Power and Water (Water), Division 60-09, Object Level 3 6629 as follows:
TRANSFER FROM:
Proj. No. | Proj. Name | OCA | Amount
690449 | Dublin Rd. 36" W.M. | OCA 690449 | - $303,954.40
TRANSFER TO:
Proj. No. | Proj. Name | OCA | Amount
690236 | Water Main Rehab. | OCA 642900 | + 303,954.40
SECTION 9. That the 2007 Capital Improvements Budget Ordinance No. 0733-2007 is hereby amended as follows, to provide sufficient budget authority for the execution of the construction contract stated in Section 1 herein.
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
610965 | Greenhill Acres Subdivision SSI | $3,193,549 | $3,950,261 | (+$756,712)
610764 | Riverview Drive Street Reconstruction | $897,682 | $140,970 | (-$756,712)
SECTION 10. That the 2007 Capital Improvements Budget Ordinance No. 0733-2007 is hereby amended as follows, to provide sufficient budget authority for the execution of the construction contract stated in Section 1 herein.
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
690236 | Water Main Rehab | $18,481,716| $18,785,671 | (+$303,955)
690449 | Dublin Rd. 36" W.M. | $3,384,353 | $3,080,398 | (-$303,955)
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.