Explanation
BACKGROUND: The Division of Fleet Management, Department of Finance and Management entered into a contract with Bomar Construction Company for building repairs and maintenance on May 7, 2012 under the authority of Ordinance No. 2011-2012 passed March 26, 2012. Provisions to extend this contract were included in the original contract.
This ordinance modifies the existing contract with Bomar Construction for the repair/replacement of thirty-eight (38) exhaust hoses in the auto and truck shops at the Fleet Management Facility located at 4211 Groves Road. These exhaust hoses are in current state of disrepair, which could present a safety hazard as it impedes air flow. Some of the hoses contain holes in the fabric and others have exposed wiring. As such, these hoses and associated fittings and equipment need to be replaced for health and safety reasons.
CONTRACT AMOUNT:
Original Contract Amount $75,000.00
This Modification $50,000.00
New Contract Amount $125,000.00
CONTRACT COMPLIANCE NUMBER: 31-1430310
Emergency action is requested so that the necessary professional services may be accomplished, thereby ensuring that needed capital repairs/renovations are not delayed.
FISCAL IMPACT: Funding is available within the Fleet Management Capital Fund 513-005, within the Fleet Automated Fuel Location Upgrade project.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to modify an existing contract with Bomar Construction Company for professional building maintenance and repairs for the Fleet Management Division; to authorize the expenditure of $50,000.00 from the Fleet Management Capital Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, Purchase Order/Contract No. EL012726 was authorized under the authority of Ordinance No. 0211-2012, which passed on March 26, 2012; and
WHEREAS, the original contract was for the building repair and maintenance and it is necessary to replace exhaust hoses in the auto and truck shops as they impede air flow and this is a safety hazard; and
WHEREAS, the Fleet Management Division wishes to extend the contract as provided for in the contract; and
WHEREAS, it is necessary to modify Contract No. EL012726 to provide for the contract extension; and
WHEREAS, it is necessary to authorize the Finance and Management Director to modify Contract No. EL012726 for building maintenance and repairs so as to improve air flow in the auto and truck shops at the Groves Road Fleet Management Facility, for the preservation of the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and he is hereby authorized to modify Contract No. EL012726 with Bomar Construction Company for building maintenance and repair to the Fleet Management facility located at 4211 Groves Road Columbus, OH 43232.
Section 2. That the expenditure of $50,000.00, or as much thereof as may be needed purusant to Section 1 above, is hereby authorized as follows:
Dept./Div: 45-05
Fund: 513-005
Project: 550002-100000
OCA: 551306
Obj Lvl 3: 6620
Amount: $50,000
Section 3. That the monies in the foregoing Section 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after the passage if the Mayor neither approves nor vetoes the same.