Explanation
Background: This legislation authorizes the Finance and Management Director to issue a purchase order for oils and greases for the Fleet Management Division to be used to repair and maintain approximately 3,200 City vehicles. A City Universal Term Contract is in place for these supplies.
Fiscal Impact: The Fleet Management Division's 2009 operating budget contains $225,000.00 for the purchase of oil and greases. This legislation authorizes an expenditure of $70,000.00 with Four O Corp to purchase oils and greases. $210,532.58 was expended for similar items in 2008 and $111,893.92 for these items in 2007.
Emergency action is requested to ensure an uninterrupted supply of oil, thereby keeping City-owned vehicles in operation, including police cruisers and refuse collection equipment.
Title
To authorize the Finance and Management Director to issue a purchase order for oils and greases for the Fleet Management Division per the terms and conditions of a an existing Universal Term Contract; to authorize the expenditure of $70,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($70,000.00)
Body
WHEREAS, a Universal Term Contract (UTC) has been established through the formal competitive bid process by the Purchasing Office; and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need for oils and greases; and
WHEREAS, the Fleet Management Division has a need to purchase oils and greases in order to operate the City's fleet; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue a purchase order for oil for the repair of approximately 3,200 City vehicles, keeping them operating, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue a purchase order for the Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
Four O Corp - FL004311
CC# 310715158 expires 10/31/11
Oils and Greases
Object Level Three 2281
Contract expires - 10/21/2010
SECTION 2. That the sum of $70,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 02
Object Level 3: 2281
Amount: $70,000.00
Object Level One 02 Total $70,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.