Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with Hunter Marketing in the amount of up to $300,000.00 for the Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement project.
The intent of this project is to provide the City of Columbus, Department of Public Service, and program partners COTA (Central Ohio Transportation Agency), MORPC (Mid-Ohio Regional Planning Commission), and Franklin County with additional resources to perform various communications, outreach, and engagement-related tasks for the deployment of the LinkUS mobility initiative.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement contract. The project was formally advertised on the Vendor Services and Bonfire web sites from January 19, 2023, to February 16, 2023. The city received one (1) response. The proposal was deemed responsive and was fully evaluated when the Evaluation Committee met on February 28, 2023. The responding firm was:
Company Name City/State MAJ/EBE/LGBTBE/MBE/
SLBE/VBE/WBE
Hunter Marketing Columbus, Ohio WBE
Hunter Marketing received the highest score by the evaluation committee and will be awarded the Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hunter Marketing.
2. CONTRACT COMPLIANCE
The contract compliance number for Hunter Marketing is CC035651 and expires 06/07/2023.
3. FISCAL IMPACT
Funding in the amount of $100,000.00 is available and appropriated for this contract within Fund 7704, the Streets and Highways Bond Fund.
The remaining $200,000.00 is available in Fund 7766, the Streets and Highways Non Bond Fund. A transfer of cash and an amendment to the 2022 Capital Improvement Budget is required to establish sufficient budget authority for the project. Funds will need to be appropriated.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an approved City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
5. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner, to ensure the safety of the travelling public.
Title
To amend the 2022 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Non Bond Fund; to appropriate funds within the Streets and Highways Non Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Hunter Marketing for the Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement project; to authorize the expenditure of up to $300,000.00 from the Streets and Highways Bond Fund and the Streets and Highways Non Bond Fund to pay for this contract; and to declare an emergency. ($300,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for additional resources to perform various communications, outreach, and engagement-related tasks for the deployment of the LinkUS mobility initiative; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement project; and
WHEREAS, Hunter Marketing submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Hunter Marketing for the provision of professional engineering consulting services described above in the amount of up to $300,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7766, the Streets and Highways Non Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds in the amount of $200,000.00 must be appropriated within Fund 7766, the Streets and Highways Non Bond Fund; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Hunter Marketing in order to provide funding for the Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement so that the project can proceed without delay, to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by ordinance 1896-2022 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7766 / P531024-100000 / Roadway - LinkUS - NW Corridor (Street & Highway Imp Carryover) / $170,000.00 / ($170,000.00) / $0.00
7766 / P530163-100000 / Smart City Challenge (Street & Highway Imp Carryover) / $85,000.00 / ($30,000.00) / $55,000.00
7766 / P530161-100216 / Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement (Street & Highway Imp Carryover) / $0.00 / $200,000.00 / $200,000.00
SECTION 2. That the transfer of $170,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7766 (Streets and Highways Non Bond Fund), from Dept-Div 5912 (Design and Construction), Project P531024-100000 (Roadway - LinkUS - NW Corridor), Object Class 99 (Intrafund Transfers) to Dept-Div 5912 (Design and Construction), Project P530161-100216 (Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement), Object Class 99 (Intrafund Transfers) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $30,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7766 (Streets and Highways Non Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530163-100000 (Smart City Challenge), Object Class 99 (Intrafund Transfers) to Dept-Div 5912 (Design and Construction), Project P530161-100216 (Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement), Object Class 99 (Intrafund Transfers) per the account codes in the attachment to this ordinance.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $200,000.00 is appropriated in Fund 7766 (Streets and Highways Non Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100216 (Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Hunter Marketing, 15 East Gay Street, Columbus, Ohio 43215, for the Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement project in an amount up to $300,000.00.
SECTION 6. That the expenditure of $100,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100216 (Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Streets and Highways Non Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100216 (Roadway - LinkUS Mobility Corridors Initiative - Communications, Outreach & Engagement), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.