Explanation
Background:
Capital expenditures are required for the renovation of the Department of Technology's data center. This renovation has two-phases, with phase I being design and phase II being construction. This ordinance authorizes the Director of the Department of Technology to enter into a design services contract with Technology Site Planners. Technology Site Planners was selected as the lowest responsive and responsible bidder, through an informal bid process, from a list of architectural and engineering contractors obtained with the assistance of Facilities Management. For phase I, Technology Site Planners will provide architectural design and deliver bid specifications that include physical layout, HVAC, electricity, building permit and any other related construction need. Legislation for phase II will be submitted in September and construction is expected for completion by the end of December.
The renovation project will enable DoT Operations to consolidate staff, equipment and services to a single location. This consolidation will result in more efficient utilization of staff and improve the quality of service.
This ordinance authorizes the expenditure of $17,900.00 from within the Department of Technology, information service capital fund to pay for phase I of this project.
Fiscal Impact: Capital funds for this acquisition have been identified within the 2004 Information Service Bond Sale per ordinance 1185-2004, passed by City Council on June 24, 2004, to accomplish the facility renovation project. The total expenditure for phase I, of the facility renovation, is $17,900.00.
Emergency: Emergency action is requested to ensure that this project moves forward as soon as possible so that construction can be completed by December 31, 2004
Contract Compliance: 311811554 Expiration Date: 12/14/2004
Title
To authorize the Department of Technology to enter into contract with Technology Site Planners, for professional services, to authorize the expenditure of $17,900.00 from the information services capital projects fund, for the facility renovation project, and to declare an emergency. ($17,900.00)
Body
WHEREAS, the renovation of the Department of Technology data is necessary to consolidate operations resulting in more efficient utilization of staff and improve the quality of service, and
WHEREAS, Technology Site Planners was selected for phase I of the project for specification and design services, and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to expedite the contract with Technology Site Planners so that construction can be completed by December 31, 2004, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
Section 1. That the Director of the Department of Technology is hereby authorized to enter into a design services contract, with Technology Site Planners, for the data center renovation.
Section 2. That for paying for the cost of this project, the expenditure of $17,900.00 or as much thereof as may be needed by and the same is hereby authorized from the information services capital improvement fund, fund 514, Department/Division 47-02, project number 470031 is hereby authorized as follows:
Dept/Div. 47-02|Fund: 514|Sub fund: 002|Project Number: 470031|Project name: Facility Renovations| OCA Code: 470031|Obj. Level 1: 06|Obj. Level 3: 6649| Amount: $17,900.00
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.